Automate data extraction from pdf file

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Posted on by MB-25101343-0

Hello
I have about a hundred PDF files from which I need to extract data and add them manually to an Excel file. I would like to know if it is possible to automate this with AI so that as soon as I add a PDF file the data is automatically extracted and added to the Excel file.

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trice602 16,294 Super User 2026 Season 1 on at

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Hi,

Yes it is possible. I don't use AI builder though, I am using Power Automate for Desktop and reading the content of each PDF then using the capture values and adding a row to Excel.

Works great (provided that the PDFs are all the same format).

To automate this you can use this trigger so when a new PDF is added to a folder you select, it will run your Power Automate for Desktop flow, extract the values, add to an Excel table. I have a handful of these running, work like magic and very dependable.

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⭐ If this was helpful, please like and/or mark as a verified answer to help others find this too!

Always glad to help! 💯💯💯💯💯

Tom

Follow me on LinkedIn - Thomas Rice, PMP | LinkedIn

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Chriddle 8,704 Super User 2026 Season 1 on at

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Check connector "Recognize text in an image or a PDF document"

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takolota1 4,980 Moderator on at

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If your PDFs have different formats then you may use GPT to extract the data like this template: https://community.powerplatform.com/galleries/gallery-posts/?postid=31e67eea-3f73-47b4-95b7-fe4a7b646389

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trice602 16,294 Super User 2026 Season 1 on at

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Hey there!

I am following up on this post automate data extraction from pdf file in this category ai builder from 10/25/2024. I know the post is a little older, but it is a common question here so wanted to take a moment and follow-up. I see there have been 3 replies and 1 likes and asking if your question has been answered. If so, please help the community out by completing one or more of the following actions! Thanks in advance!

Easy as 1-2-3 ‼️💯⭐😎🆒🙏

1) Mark a reply as a verified answer - this is essential, and it helps others with the same general question find this thread. ✅

2) You can also mark one of more replies as a verified answer. Please take a moment and give the author credit for volunteering their time. ✌️

3) Like one or more replies. Kudos always greatly appreciated! 👍

Pro tip: if you found your own solution or workaround, feel free to add a reply to your own post and mark it as the solution too! The goal is to get this thread marked with a verified answer by anyone that finds one or more replies helpful!

Again, thanks in advance for reading and responding, always glad to help! Tom 💯💯💯💯💯

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trice602 16,294 Super User 2026 Season 1 on at

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If I can help with anything else please let me know or tag me in a future post, I enjoy reading and answering questions. Always glad to help! Tom 💯💯💯💯💯

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MM-14061848-0 2 on at

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@trice602 Can you please share the entire workflow 'Yes it is possible. I don't use AI builder though, I am using Power Automate for Desktop and reading the content of each PDF then using the capture values and adding a row to Excel.' I am new to this. Thank you in advance

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