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Power Automate How Best to Set the Approval Status Field in a Document Library

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Posted on by koneill2020

In my Power Automate flow - what is the best way to go about having the OOTB Approval Status field associated with a Document Library be set to Approved (and published) when an item is indeed marked as approved from a workflow as such: When I try and add a Update Item as such I don't see the value to set for the Approval Status column which I turned on in the document library:

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Pstork1 68,707 Most Valuable Professional on at

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For the built in field you want the Set Content Approval action. For a document library you will need to retrieve the files metadata properties to get the ETag also.

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koneill2020 on at

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@Pstork1 OK so I added the Get file metadata as such with the Set content approval status as such as well and the error I get is -> Error
Action 'Get_file_metadata' failed
The response is not in a JSON format.

Therefore what is the best way to resolve I'm not too familiar with the best way of setting the eTag - as I utilized the Content Approval Status as that is the value I am trying to set:

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Pstork1 68,707 Most Valuable Professional on at

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It doesn't look like you've got all the right things in the correct places. Here's a working copy from a sample I built for one of my demos. In the set Content Approval Status the ID is the item id for the file and the ETag should be a Dynamic field called 'ETag' in the output of the Get file metadata

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koneill2020 on at

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@Pstork1 - many thanks that got me over that hurdle!

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ambi95 34 on at

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Hi @Pstork1
how do we use the same method you suggested, but for lists? how can i get list metadata?

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Pstork1 68,707 Most Valuable Professional on at

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You don't need the ETag when updating an Item, only a document. So the steps are the same except you don't need to get the metadata to get the ETag because its not needed.

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