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Power Platform Community / Forums / Power Automate / Issue making a backup ...
Power Automate
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Issue making a backup excel files from a Forms

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Posted on by CU30071558-0 1
Hi everyone!
 
I'm struggling creating a Power Automate flow that should create a backup excel file with info from a MS Forms.
 
In the 3 screenshots you can see the right side of the flow, that's supposed to "add a row" or "update a row" if the ID of the excel doesn't match with the ID of the Response. Here below the details of the "Filter Array" and  "Condition" box.
 
              
 
Actually the flow is able to copy the first response of the Forms into the backup excel, but is not able to update a row if someone decide to change their form's answers.
Can someone help me fixing this flow?
 
Maybe there is a more simpler way to create a copy/backup excel from the original one (Forms) ??? 
 
Thanks in advance
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  • Suggested answer
    Michael E. Gernaey Profile Picture
    Michael E. Gernaey 53,963 Moderator on at
    Hi,
     
    I really want to help but, are you saying you want a backup of the entire FILE or that you are looking to do Transactional History Change Tracking, where
    you capture the rows data, before its changed based on the new data?
     
    If so .... I would suggest
     
    1) Adding a Status And Parent Column in Excel
    Status is Active , Inactive
    Parent is a Number, which represents the Excel Row Id, that you are essentially making inactive, while you insert the new row and make it active.
     
    2) When triggered your flow should check if there is a row already. If so, set that row to Inactive, and create a whole new row, using all of the data
    and set it to active.
     
    now you will always have a historical change tracking
     
    That or you can create another Sheet, call it Change Tracking History
    Add a table
     
    Make it the same as the existing Sheet/Table BUT add a Parent Column and an Archived DateTime Column, you wont need a history
    When the flow triggers, find the latest instance of this record
    Create a new row in the other sheet/table populating the Parent Column with the previous Row if it exists in the Archive and put the DateTime
     
    just giving you options that work.
     
     

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