Send adaptive cards to mutliple users, capture response

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Posted on by CU11040054-0

Hi Team,

I would like to implement a solution in Microsoft Teams to send notifications to all users, asking whether their mandatory training has been completed.

The requirement is as follows:

A notification should be sent to all users at a specific time.
Users should be able to respond (e.g., Completed / Not Yet).
The system should wait for a certain period to collect responses.
At the end of the day, an email summary should be sent listing:
- Users who responded as Not Yet
- Users who did not respond

I have attempted to implement this using Power Automate, specifically the “When someone responds to an adaptive card” trigger. However, I am facing issues with passing the Adaptive Card JSON and understanding the required input parameters.

Could you please advise:

Whether there is any prebuilt activity or recommended approach for this use case?
Or suggest the best way to implement this with proper steps?

Thanks for your support. I am currently exploring options within Teams and would appreciate your guidance.

Best regards,
Raj

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Building flows

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Vish WR 2,082 on at

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Hi
I would not recommend using the “Post adaptive card and wait for a response” approach for this scenario, especially in an organisation with a large number of users or when sending to many recipients. This method is more suitable for small-scale or approval-based workflows, and it keeps the flow running for its entire lifecycle (up to around 28 days), which is not ideal in this case.

Instead, I would suggest the following approach:

Flow A – Send Notifications

Create a scheduled flow that:

Sends an Adaptive Card to all users with actionable buttons (e.g., Completed / Not Yet)

When a user takes an action, the response is captured and stored in a Dataverse approval table

Flow B – Track and Report Status

Create a second scheduled flow that:

Reads the response records from the Dataverse table (to get the current status — refer to the table structure in Dataverse as needed, as the exact table name may vary, refer to the image for table name. Note approval table will be in the default environment, not in the solution where you have your flow.

Identifies users who have responded and their status

Optional – Reminder Logic

If required, you can create a child flow to send reminders to users who have not responded.

Alternatively, if your business rule treats non-response as “No”, then you may not need a reminder flow at all.

Vishnu WR

LinkedIn - My Tech Space

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Vish WR 2,082 on at

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Hi @CU11040054-0

Forgot to mention, there is an action "when someone responds to an adaptive card", you can use that approach as well.

You can send an adaptive card to many people and have a flow to track when someone responds to the adaptive card. This will work only when the adaptive card is sent in Teams.

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CU11040054-0 2 on at

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Thanks for Response.

i have created flow1.

1.add schedule

2.Created array list for user list

3.Send adaptive card with chat

my question is how to proceed with flow2 .

1. when someone responded to adaptive card - there is parameter called "Inputs adaptive card". please suggest i need to pass it here?

2. then i need send out an email notification to users who responded with Not Yet or not responded.

i need step by step guidances what are details i need to pass here, as am new to this tool

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