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Non-Solution Aware Flows Ownership Transfer

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Posted on by srduval

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The primary owner of a ton of non-solution aware flows is leaving the organization, and I was curious if the flows they are the primary owner on will transfer to the next licensed co-owner or what will happen. Anyone have any experience with this?

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11manish 2,829 on at

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Ownership is not transfer automatically.

As per my experience, flow stops working

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srduval 1,796 Moderator on at

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@11manish thanks that is what I was afraid of. In your case did you transfer to solutions and switch primary owner or what was your process? I'm looking at at least 300 flows

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srduval 1,796 Moderator on at

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Also the connections are all linked to a shared service account not the owners flow, so it's just the "owner" license that controls the flow

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11manish 2,829 on at

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Hi srduval,

I would recommend following best practices by introducing a service account and assigning it as the owner of the flows.

I understand that updating ownership for around 300 flows can be quite a tedious and time-consuming task.

Additionally, it would be beneficial to consider moving important flows into solutions (solution-aware flows) for better management and long-term maintainability.

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srduval 1,796 Moderator on at

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We are 1/2 way there with the service account controlling all the connections just need to handle the ownership issue. How did you change the owner 1 by 1 or programatically?

I've experimented with moving a handful into solutions and it didn't seem to cause any issues, but did you ever come across any issues migrating?

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11manish 2,829 on at

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you can use Power Platform PowerShell to bulk assign the service account as an owner.

Use admin cmdlets like:

Get-AdminFlow

Set-AdminFlowOwnerRole

Loop through all flows owned by the leaving user
Assign the service account as Co-owner (or Owner role)

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srduval 1,796 Moderator on at

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Ok I think I've already done that. We used the flow management APIs and looped through all the flows to add the service account as a co-owner. this is one I just did. the one without the profile image would be our service account, and I am the primary owner. If my account would be deleted the co-owner becomes the new owner by default or do we need to run the automation again after the primary owner is gone to reassign the ownership

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11manish 2,829 on at

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No need to rerun automation if everything is already reassigned properly

You’re safe if all of these are true:

Service account is co-owner on all flows

All connections use service account

No personal connectors tied to your account

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srduval 1,796 Moderator on at

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Great thanks for walking me through the process.

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