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Deleting a SharePoint Item in a Secondary List

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Posted on by KB-09011632-0

Hi, all--

I have a SharePoint site that has 2 lists with calendar views that I am syncing via Power Automate. See screenshot of the flow below. The create and update processes work perfectly, but I would like to introduce a step in the flow to handle the deletion use case. So if the Item is deleted in List 1, it automatically deletes the Item in List 2. Is there a way to do this within this existing flow or should I create another flow specifically for deletion? If I can add to this flow, how would I do so?

Note: I am very much self-taught with Power Automate, so the more detail the better!

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Expiscornovus 33,891 Most Valuable Professional on at

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Hi @KB-09011632-0,

Your current flow doesn't trigger when an item is deleted. So, my suggestion would be to create a separate new flow for this instead and use the When an item is deleted action for that one. https://learn.microsoft.com/en-us/connectors/sharepointonline/#when-an-item-is-deleted

You can use the same Get Items/Filter Query lookup logic like in your original flow.

Happy to help out 😁

I share more #PowerAutomate and #SharePointOnline content on my Blog, LinkedIn, Bluesky profile or Youtube Channel

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lbendlin 8,716 Super User 2026 Season 1 on at

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Please clarify what you mean by "synch" - is that one way from one list to the other, or both ways?

Right now you seem to have set up a one way process. For deletions you would need a separate flow* that iterates through the items of the second list and removes them if they are not present in the first list. To make it faster you would fetch all items of the first list into an array, and then while you iterate over the second list you can filter that array and probe the length (as you already do).

*) or add the steps after the completion of the current flow, to avoid unnecessary deletion/insertion cycles

For bidirectional synch you would need a much more elaborate setup, with deletion stubs and atomic clock timestamps and whatnot. This will become very complex very quickly.

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KB-09011632-0 50 on at

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@lbendlin great question and something I should have clarified from the beginning...it is one-way. I want all items on List A created, updated, and deleted on List B. I do NOT need bidirectional sync in which any items from List B are created, updated, or deleted on List A.

@Expiscornovus I was assuming the same since the trigger is when an item is created or updated. I wasn't sure if there was a way to have a parallel trigger in Power Automate in which it would check for items created or updated and follow the existing path, or check for items that are deleted and follow the new path.

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