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I have created a sharepoint list to track monthly incident. The sharepoint list as "Reporting month" + all other fields like incident description, name of the manager, what is the impact.

The first flow is a manually trigger, the sender will fill in the reporting month(single line of text) - December 2025, then send out the email to 6 divisions of the manager to collect their response.

I have When the item is selected --> get Item --> Send email with options, The user options are Yes to report and Nothing to report. Nothing to report will update the sharepoint list via update item(this is easy part), but Yes to report I have link to a MS form to have the recipients to fill in.

The problem I have

The form will create an entry for each user who submitted their response, how can I make sure each response will be within the reporting month? For example, the reporting month is December 2025, then all responses in December will be grouped in December 2025. Same for January 2026, all responses in January 2026 will be grouped.

My other thought if possible.

Whenever the form is submitted, will update the existing sharepoint list for each division, so I do not need to think about grouping them in Sharepoint list.

Technical difficulty

My power automate flow is a corporate version, I do not have professional license and the newest version for me, so I do have some limitation.

Thank you so much

Categories:

Building flows