web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

Welcome to the Power Platform Communities
You're Invited to Keeping It Real with the Power Platform
News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Automate / Power Automate Licensi...
Power Automate
Suggested Answer

Power Automate Licensing Question

(0) ShareShare
ReportReport
Posted on by PS-15040751-0
Hi everyone,
I have a question about whether my flow complies with the license terms:
- An employee runs a PowerApp, and at the end, an entry is saved to a SharePoint list
- This entry triggers a Power Automate flow that includes a Premium connector
- It’s an automated flow; the owner is a service account with a Premium license
Does every user need a Premium license in this case, or is this sufficient? What if the flow also sends an email to the person who created the entry in SharePoint via PowerApps? Does that change anything?
Thanks in advance!
2026-04-15_09h18_35.png
Categories:
Using flows
I have the same question (0)
  • Suggested answer
    Vish WR Profile Picture
    Vish WR 1,245 on at
     

    Short answer: Your setup is compliant 

    PowerApps saves to SharePoint → SharePoint triggers an automated flow

    Flow uses Premium connector

    Flow owner = service account with Premium license

    In Power Automate, only the flow owner needs the Premium license for automated flows. End users do NOT need it.

    Email sending:

    Sending email to the creator does not change licensing (still compliant)

    Important exception:

    If users trigger the flow directly (e.g., button in PowerApps / instant flow) → each user needs a Premium license ❌

    Rule of thumb:

    Automated trigger → ✅ Owner license enough

    User-triggered → ❌ User licenses required

     
     
      Vishnu WR
     
    Please ✅ Does this answer your question if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider answering Yes to Was this reply helpful? or give it a Like ♥
     
     
     
  • Suggested answer
    MS.Ragavendar Profile Picture
    MS.Ragavendar 6,630 Super User 2026 Season 1 on at
     
    Just correct me, If i am wrong is the process flow right 
     
    A user runs a Power App -> Power App saves data to SharePoint -> The SharePoint item creation triggers an automated cloud flow
     
    Microsoft flow:
    • Having one Premium connector
    • Is automated (not instant / Power Apps-triggered)
    • Is owned by a service account that has a Power Automate Premium license
    Flow details show: Plan: This flow runs on owner’s plan ?
     
    Automated flows always run under the owner’s license
     
    Automated and scheduled flows run in the license context of the flow owner, regardless of who triggered them.
     
    Which means:
    • The employee using Power Apps is not considered the “runner”
    • The SharePoint trigger firing does not change the license context
    • Premium connector usage is covered entirely by the owner’s license
     
     
    Best Practise
    • Use a dedicated service account as owner and assign a Premium license.
    • Keep Premium connectors only in automated flows.
    • Avoid Power Apps → Premium connector direct calls.
    ✅If this helped, please Accept as Solution to help others ❤️ A Like is appreciated 🏷️ Tag @MS.Ragavendar for follow-ups.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

News and Announcements

Welcome to the Power Platform Communities
You're Invited to Keeping It Real with the Power Platform

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Users!

Kudos to our 2025 Community Spotlight Honorees

Congratulations to our 2025 community superstars!

Congratulations to the March Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Automate

#1
Vish WR Profile Picture

Vish WR 484

#2
Valantis Profile Picture

Valantis 477

#3
Haque Profile Picture

Haque 456

Last 30 days Overall leaderboard

Featured topics

Known issue with browser automation in Power Automate for Desktop on Google Chrome 146 and 147
Share your ideas and struggles with building Power Automate flows!
Survey: Power Automate mobile app
How to Ask for Help with Your Power Automate Workflow
Flows are not visible for users who sign in with their personal accounts
Start and wait for an approval action
Restore a deleted flow
List of actions cheat sheet for Power Automate Desktop
Question for everyone : How are you using Create Text GPT in AI Builder?
Welcome to the Power Automate forum!

Product updates

Microsoft Power Platform Community release plans