Issue running flow from powerbi for coowner

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Posted on by mattD_0909091

Hi,

im facing an issue with a Power Automate flow triggered from Power BI.

Scenario:
- A Power Automate flow was created by my colleague.
- The trigger is "Power BI button clicked".
- Power BI passes two parameters to the flow:
- startDate
- endDate
- These parameters are used to trigger a Databricks job.
- The flow uses two connectors:
- Power BI
- Databricks
- Both connectors are authenticated using my colleague’s connections.
- I am added as a co-owner of the flow.

Issue:
- The flow works correctly when triggered by the original creator.
- I cannot trigger the flow at all from Power BI, even though:
- I am a co-owner of the flow
- I have access to the Power BI report
- I have access to Databricks
- The Power BI button does not trigger the flow for me (no run is created).

Observations:
- The flow is using the creator’s connections for both Power BI and Databricks.
- No errors are shown in Power BI.
- The flow does not appear in the run history when I click the button.

Question:
- Is the "Power BI button clicked" trigger bound to the original creator’s Power BI connection?
- Do Power BI-triggered flows require Run-only user configuration even for co-owners?
- Is it required that each user triggering the flow has their own Power BI connection, or must the connector be reconfigured using a service account?

We are trying to make this flow usable by multiple users from the same Power BI report.

Any guidance would be appreciated.

Categories:

Building flows

Using connectors

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Expiscornovus 33,891 Most Valuable Professional on at

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Hi @mattD_0909091,

That visual has some limitations and also how you trigger it in edit mode is something I always forget (the ctrl + click button combination 😁)

You can only run these Power BI flows within the context of a Power BI report. You can't start flows from the Power Automate portal. To test the flow in edit mode of the report, select Back to report, and then press Ctrl + select on the button to run the flow in the context of the report.

Also have a look at this article, which might give you some good insights on other limitations and the permission setup required:

https://learn.microsoft.com/en-us/power-bi/create-reports/power-bi-automate-visual#share-the-flow

Happy to help out 😁

I share more #PowerAutomate and #SharePointOnline content on my Blog, LinkedIn, Bluesky profile or Youtube Channel

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mattD_0909091 2 on at

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Hi @Expiscornovus

Thanks for the reply 🙂

In Power BI Desktop I used Ctrl + click on the button.
The button reacts correctly (titles/status change to “triggering” and then “unsuccessful”).

However, no run is created in the flow run history at all.
It looks like the flow is never actually triggered.

Because of that, I suspect this may be related to connector context or permissions.
What is confusing is that I am a co-owner of the flow, and both connectors (Power BI and Databricks) are configured and working for the original creator.

So from the UI perspective the button is clicked, but from Power Automate perspective the flow is not invoked.

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