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Power Platform Community / Forums / Power Automate / Long running automate ...
Power Automate
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Long running automate flow for Leave approvals

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I want to create a leave approval flow in power automate, where staff fills their details on forms and it is stored on a sharepoint list. However the issue I'm facing is that the flow expires after 29 days if it is not approved or rejected. Also my company does not have dataverse so i cant use that either. How do i create a long running approval flow for leave request where the flow does not expire after 29days even if there has been no approval yet?
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  • Verified answer
    Fredrik_A Profile Picture
    3,644 Super User 2026 Season 1 on at
    Hey,
     
    you could try splitting the flow into 2.
     
    First flow creates a row in SharePoint with a status column and emails the leader that there is a pending request.
     
    Here you could then either create an easy canvas power app where they can approve/reject pending requests. Or just let them update it via the SharePoint list (you can link to the specific item in the email to SharePoint).
     
    Then have another flow, that triggers on changes with a trigger condition if status is approved or rejected, which then emails the requester the result.
     
    If my response solved your issue, please mark it as ✅ Accepted Answer and give it a like.
     
     
  • Verified answer
    MS.Ragavendar Profile Picture
    7,431 Super User 2026 Season 1 on at
     
    You mentioned your company doesn't have dataverse, if you are using Approvals Connector by default those instance gets captured only in the dataverse environment not in the SharePoint or some other database.
     
    Approach 1 
     
    There is sample article from Mathew you can refer he demonstrated how to extend the approvals beyond 30 days.
     
     
    Approach 2
     
    There is another from Dawid how to extend the approval beyond 30 days.
     
     
    Approach 3
     
    Go for custom forms in the SharePoint form Customizing or Canvas App.
    • New Item Created in sharepoint -> Once Item created.
    • Either Form Customizing or Canvas App develop one approval screen with Item ID , Approval Name, Link to Item and Approve or Reject.
    • This app link with item has to send to the approvers (Deeplink) Concept Powerapps
    In this way you can extend the functionality of Custom Power Apps Approval without the expiry limit
     
    ✅If this helped, please Accept as Solution to help others ❤️ A Like is appreciated 🏷️ Tag @MS.Ragavendar for follow-ups.
     

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