I tried to break down your requirement based on the keywords you mentioned like "onboarding form in Teams, email, approvals, and notification to asset team mail".
If I understood correctly, you are trying to build an onboarding and approval process using Power Automate and Teams. Let me outline what that would look like end to end.
Step 1: Create the onboarding form in Teams
You can do this using either:
Microsoft Forms
Power Apps embedded inside Teams
Users will fill in details such as new employee onboarding or asset request information.
Step 2: Trigger Power Automate flow
Once the form is submitted, a Power Automate flow should trigger automatically.
Step 3: Send approval to approver
Use the Start and wait for an approval action.
The approver receives an email or Teams approval request
They can approve or reject directly
Step 4: Handle approval outcome
If Approved:
Send a notification to the Asset team
You can:
Send an email to the asset team mailbox
Or post a message in a Teams channel
If Rejected:
Notify the requester with rejection status
Step 5: Notify Asset Team (your “popup” requirement)
For what you mentioned as "popup to onboarding teams mail", you can:
Use Post a message in Teams channel for real-time visibility
Or send an email to a shared mailbox used by the asset onboarding team
Teams notification is usually preferred because it’s more visible than email.
Overall Flow
User submits onboarding form
↓
Power Automate triggers
↓
Approval sent to manager
↓
Manager approves or rejects
↓
If approved → Notify Asset Team (Teams or Email)
If rejected → Notify requester
Very importantly, please provide all the details properly with clarity of what you want, as suggested by
@David_MA this helps community members to help you with your needs, else we need to shoot the answers by assumptions. You can also use the shared links to get more information on Power Automate. Happy (low) coding!
✅ If this answer helped resolve your issue, please mark it as Accepted so it can help others with the same problem.
👍 Feel free to Like the post if you found it useful.
