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When new files created in sub-folders of Folder

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Posted on by Community Power Pla... Microsoft Employee

I have a parent folder 'a' and I know that this will contain sub-folders with varying names e.g 'b' 'c'. I want to recognise when a file is added to any of these subfolders.

How can I get MSFlow to recognise 'When an item is created in a subfolder of this folder' as I won't know the specific subfolders name from the start of the flow,

I tried using the 'When an item is created in this folder' but it only recognises direct children, and not children of subfolders. It is only a 2 level hierachy, as I'll have parent folder -> child folder -> child document

Thanks!

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v-xida-msft Microsoft Employee on at

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Hi @Anonymous,

Do you want to monitor if a new file is created in sub-folders of a specific folder using Microsoft Flow?

I afraid that there is no way to achieve your needs in Microsoft Flow currently, It is a known issue that file triggers won't fire for files being added inside of nested folders inside the folder you select.

If you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

More details about known issues and resolutions in Microsoft Flow, please check the following article:

Known issues and resolutions

Best regards,

Kris

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Community Power Pla... Microsoft Employee on at

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I don't know if this is a new feature since this post, but it's still listed as a known limitation and I've gotten it to work using the trigger - "When a file is created (properties only)". In the Folder field, I select main folder/subfolder. Then, for any folder I create under subfolder, I can add a file to it and it will trigger the flow. Then, later in the flow, I use the Get file content action so I can get the attachment itself.

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Community Power Pla... Microsoft Employee on at

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This did NOT work for me?!

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Community Power Pla... Microsoft Employee on at

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This is a simple Flow I tested and it triggers to send an email when a file is uploaded to Folder1 or to any of the subfolders under it. I'm using SharePoint Online.

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Community Power Pla... Microsoft Employee on at

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Hi

I think we talking cross purposes here. I thought this was to do with the "File System" flow trigger.
Here is my flow that is not working on subfolder changes.

I have since looked into the issue and as v-xida-msft mentioned this is not currently possible.

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Community Power Pla... Microsoft Employee on at

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has anyone had any luck with this flow with dropbox as the trigger

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Community Power Pla... Microsoft Employee on at

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I never got it working i'm afraid.

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rupach 30 on at

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has anyone had any luck with this flow with sharepoint as the trigger

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Community Power Pla... Microsoft Employee on at

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Yes @rupach - see my earlier comment. I use it with SharePoint Online - When a file is created (properties only).

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rupach

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thank you for your reply.

could you please help/guide me on my below requirement...

Requirement:
Share Point has multiple folder structure with nested folder in it and each folder has a group of users and one business owner for the complete folder structure. (Shown in the example below)

I need to implement a flow which triggers an email notification to its corresponding business owners requesting to Approve/Reject when an item/file is created in a folder/sub folder.

Once Approved/Rejected I would need to update the file status on the SharePoint based on the response to the email.
How do i achieve and specify folder specific business owner emails in the flow.

Implemented:
I have implemented a flow which sends an email when an item/file is created in any of the folder and status is also updated on the SharePoint as per the email response.

Road block: An email is triggered to parent business owners from the folder structure when there is a file created only in a child folder where it is supposed to send an email to that particular business owner when/where a file/Item is created.

Ex: My issues in the below scenario
1) The email to business owner A only when the file is created in Folder A and Sub folder B, where as it is supposed to send the email only to Sub Folder B.

Folder A (Business Owner A)
     File 1
     Sub folder B (Business Owner B)
        Sub folder B File 1
     Sub folder C (Business Owner C)
        Sub folder C File 1

Folder A	Sub Folder A1	Sub Folder A2	Email Trigger
When an new file is added	N	N	Email only to Folder A business Owner
	When an file is created in Sub folder A1	N	Email only to Sub Folder A1 Business Owner

I have tried to achieve this by creating an Custom List on Share point where Custom List has all folders and sub folders with their corresponding business owner email id’s. I had created an file in sub folder A1 and I tried to filter the sub folderA1 from Custom List ,I am not finding any function to retrieve sub folder A1 from folder path and use that as a filter condition to filter custom list.

Could you please guide me what I am missing and also help me with the solution ?