Print Outlook Calendar to PDF

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Posted on by twinstanley

Hi there,

I am new to Power Automate.

I'm trying to build a flow that

1. Opens outlook

2. Navigates to my calendar

3. Selects File > Print (by default, my printer is AdobePDF)

4. Enter filename for the PDF, and directory in which I want it to be saved.

5. Go ahead and save the file

The flow works fails after pressing the "print button". The flow fails to enter the filename / directory. Instead is says: Failed to write in textbox (failed to get window)

I have tried to include "get window" and "focus window" to ensure that PowerAutomate is looking at the specific "File Save As" window. I have also tried selecting UI element (title of the window). The error message persists.

Can anyone advise on how to resolve this issue?

I provide screenshots of my process (including a screenshot of the saved pop-up window).

Best

Travis

Detailed error details below:

Exception of type 'Microsoft.Flow.RPA.Desktop.Modules.UIAutomation.Common.Exceptions.WindowNotFoundException' was thrown.: Microsoft.Flow.RPA.Desktop.Modules.SDK.ActionException: Failed to write in textbox (failed to get window) ---> Microsoft.Flow.RPA.Desktop.Modules.UIAutomation.Common.Exceptions.WindowNotFoundException: Exception of type 'Microsoft.Flow.RPA.Desktop.Modules.UIAutomation.Common.Exceptions.WindowNotFoundException' was thrown.
at System.Runtime.ExceptionServices.ExceptionDispatchInfo.Throw()
at Microsoft.Flow.RPA.Desktop.Modules.UIAutomation.Common.Proxy.RemoteAutomationRuntimeProxy.HandleResult[T](Func`2 func)
at Microsoft.Flow.RPA.Desktop.Modules.UIAutomation.Actions.PopulateTextFieldInWindow.<>c__DisplayClass17_0.<Execute>b__0(IAutomationRuntime r)
at Microsoft.Flow.RPA.Desktop.Modules.UIAutomation.Common.UIAutomationActionBase.PerformAutomation(Action`1 action, UIControl control)
at Microsoft.Flow.RPA.Desktop.Modules.UIAutomation.Actions.PopulateTextFieldInWindow.Execute(ActionContext context)
--- End of inner exception stack trace ---
at Microsoft.Flow.RPA.Desktop.Modules.UIAutomation.Actions.PopulateTextFieldInWindow.Execute(ActionContext context)
at Microsoft.Flow.RPA.Desktop.Robin.Engine.Execution.ActionRunner.Run(IActionStatement statement, Dictionary`2 inputArguments, Dictionary`2 outputArguments)

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OkanMTL 703 Super User 2024 Season 1 on at

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Hello,

You don't need write to textbox action whenever File Explorer opens up, just use Send Keys action as the focus is automatically on writing file name. I would add a wait before.

FYOI, for printing and saving, you can solely use send keys actions.
When u open outlook agenda, you can send keys:
Leftcntrl+p = opens printscreen
LeftAlt = open keyboardfunctions
P = open printfunctions
Y+3 = open weekly calender style
Etc. This more realiable than click actions.

Good luck.

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rd27 4 on at

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Here are quick 4 steps to get a PDF file of Outlook Calendar. But it recommends saving Calendar in ICS so that you can Import ICS to Office 365 easily whenever required.
Step 1. Open the MS Outlook and select the Calendar view icon.
Step 2. Choose the Calendar to save as PDF > File > Print
Step 3. Hit on the Microsoft Print to PDF option > Print.
Step 4. Choose the Destination location and Save.

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VishnuReddy1997 2,666 Super User 2026 Season 1 on at

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Hi @twinstanley ,

Please find the attached solution. Instead of UI action I have use Send Keys shortcut action.

Code:
Please Copy this code to your Flow.

DateTime.GetCurrentDateTime.Local DateTimeFormat: DateTime.DateTimeFormat.DateAndTime CurrentDateTime=> CurrentDateTime Text.ConvertDateTimeToText.FromCustomDateTime DateTime: CurrentDateTime CustomFormat: $'''MMMM''' Result=> FormattedDateTime Outlook.Launch Instance=> OutlookInstance WAIT 2 MouseAndKeyboard.SendKeys.FocusAndSendKeys TextToSend: $'''{Control}({2})''' DelayBetweenKeystrokes: 10 SendTextAsHardwareKeys: True WAIT 2 MouseAndKeyboard.SendKeys.FocusAndSendKeys TextToSend: $'''{Control}({P})''' DelayBetweenKeystrokes: 10 SendTextAsHardwareKeys: True WAIT 2 MouseAndKeyboard.SendKeys.FocusAndSendKeys TextToSend: $'''{LWin}({Alt})''' DelayBetweenKeystrokes: 10 SendTextAsHardwareKeys: True WAIT 2 MouseAndKeyboard.SendKeys.FocusAndSendKeys TextToSend: $'''{Control}({P})''' DelayBetweenKeystrokes: 10 SendTextAsHardwareKeys: True WAIT 2 MouseAndKeyboard.SendKeys.FocusAndSendKeys TextToSend: $'''{Control}({P})''' DelayBetweenKeystrokes: 10 SendTextAsHardwareKeys: True WAIT 2 MouseAndKeyboard.SendKeys.FocusAndSendKeys TextToSend: $'''C:\\Users\\OneDrive\\Desktop\\Power Automate Desktop\\Practice\\Text File\\Calendar_of_%FormattedDateTime%.pdf{Return}''' DelayBetweenKeystrokes: 10 SendTextAsHardwareKeys: True Outlook.Close Instance: OutlookInstance

(Note:- if you got your solution you can mark as solution and gives kudos)

Thanks & Regards
Vishnu Reddy

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