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Adding attachments from Lists

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Posted on by JL-11121103-0

I have created a Microsoft List with a Form attached to it. As part of the Form I want staff to be able to attach a document. This document then needs to be emailed to several people as part of an Approval process generated through Power Automate. I have tried searching for a decent how to guide in attaching the attachment in an approvals process in Automate but I am just getting myself confused. Does anyone know of a clear step by step guide on how to do this?

TIA

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Power Automate Desktop

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Kalathiya 2,007 Super User 2026 Season 1 on at

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Hello @JL-11121103-0,

Yes, you can follow the steps below to add attachments to the approval email body. (I’m assuming you’re using the Start and wait for an approval action in Power Automate.)

Please follow these steps to include the attachment in the approval email:

1. Declare an Array type variable.
2. Add Get attachments (SharePoint action) – select the SharePoint Site, List Name, and pass the Item ID.
3. Add Get attachment content (this will run inside an Apply to each loop).
4. Add Append to array variable to store the attachment details in the array variable.

You can then use this array variable in the Attachments section of the approval action.

{ "name": "@{items('Apply_to_each')?['DisplayName']}", "content": @{body('Get_attachment_content')} }

For more detailed, step-by-step instructions with screenshots, please follow the blog below:

Add Attachment in Approval Email Body

If this response resolves your issue, please mark it as the Verified Answer so it can help other community members as well.

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JL-11121103-0 14 on at

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hi @Kalathiya

thanks for the response, I have followed the linked blog and it is sending something but as a txt file rather than the word document. what am I doing wrong?

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Kalathiya 2,007 Super User 2026 Season 1 on at

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Hello @JL-11121103-0,

You have made a mistake when passing the attachment into the approval email body. You do not need to pass the attachment name and content individually, compose array already contains both the attachment name and its content.

Like this:

If this response resolves your issue, please mark it as the Verified Answer so it can help other community members as well.

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