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Power Platform Community / Forums / Power Automate / Updates are Getting Bu...
Power Automate
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Updates are Getting Bunched Together Into a Single Trigger

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I have a power automate flow that utilizes ESRI ArcGIS Triggers and Actions. The issue is the flow cannot handle batch edits. For example, lets say if someone does 5 status updates on 5 different records back-to-back-to-back instead of the trigger only running once for each status update the 5 status updates will get bunched into one trigger but still run 5 times so 25 emails get sent out instead of 5. We have tried to do concurrency control, terminate, status flag fields on the data (once this status is updated don't run), delay, but nothing seems to work. Any ideas?   
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  • David_MA Profile Picture
    14,520 Super User 2026 Season 1 on at
    If I am reading your post correctly, it sounds like you have a flow that triggers when an item is updated. You are making multiple updates but to different items within a very short period of time. The flow runs as designed and triggers every time the items are updated, but this is causing too many notifications to be sent out?
     
    Concurrency control will not work, as it sounds like the flow run time is probably very short. Concurrency just limits how many runs of the flow can happen at the same time. It will not prevent the runs. They just get queued instead.
     
    You also noted: "status flag fields on the data (once this status is updated don't run), delay, but nothing seems to work." How is that configured? Do you have a trigger condition so the flow only triggers if the status is not null? If so, that will not work either since the trigger condition is specific to each item in the list and not all items in the list.
     
    If what I wrote above is accurate, about the only thing I see possible would be to create a scheduled flow that runs say every 30 minutes. You would use a get items action to get items modified in the last 30 minutes where the status is not null. You could then create a table of items updated using the Select action followed by the Create HTML table action and insert the HTML table into the e-mail notification.
     
    This way, people would get at most one notification every 30 minutes.
  • JW-11051346-0 Profile Picture
    2 on at
    Thank you for the prompt response David, I have attached a picture of my current flow, Delay and Terminate were recently added to try and stop the flow after 1 singular run. I also attached a picture of an email example. I made 2 status updates to two separate records back to back but 4 emails got sent out instead of 2. I can send a pic of the successful run attempt if needed so you can see where its getting grouped. but its at the for each loops.
     
    The way the status flag fields work / the flow is supposed to work is. As a record in the feature class is edited the flow is triggered, the flow will fetch those updates and then only finish running if it is a status change. For example the work order is updated from submitted to received. to register that the status updated and we are only sending an email out for that is we have a condition where status does not equal status flag. If the condition is true, it then updates the flag field to the new status value and sends an email to the citizen. The reason the update records action is above the email is it was creating a loop if located at the bottom. Hope this helps! 
     
     
    PA_Flow.png
    emailex.png

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