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ReportHello Power Platform Community,
I’m working on a Power Automate flow that supports a timecard submission and approval process, and I’m running into an issue with file access from the approval email.
Current Flow Overview:
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User submits a Microsoft Form with a timecard file upload
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File is stored in SharePoint
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Flow routes the request to the appropriate manager for approval
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Upon approval, notifications are sent to:
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The employee
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A shared timekeeper mailbox
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The approval email is intended to include a link to the uploaded timecard so recipients can open it directly
Issue:
The approval email is generated successfully, but the link to the uploaded document does not open correctly. The file is securely stored in SharePoint and accessible directly there, but the link built into the approval email either fails or does not resolve to the document as expected.
What I’m Trying to Achieve:
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Ensure the uploaded file can be opened directly from the approval email
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Maintain SharePoint permissions and security
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Avoid custom exceptions per user (the workflow needs to remain standardized for compliance and long-term maintainability)
Questions:
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What is the recommended way to construct a reliable, clickable SharePoint file link in an approval email?
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Is it better to use the file’s
Link to item,Path, orSharing linkaction for this use case? -
Are there known limitations with file upload questions in Forms + Approvals that affect link generation?
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Has anyone implemented a similar approval workflow successfully and can share best practices?
Any guidance or examples would be greatly appreciated. Thank you in advance for your help.
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