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How to bring List Item Data - When the item is Delete

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Posted on by MIA27

I am using the below automation that when one record is deleted, an email is sent to an email ID, which is working fine, but not completed as I need.

But I want to bring the details of the record deleted, when I click on the subject only ID option is there to be selected , no other Field is there to be selected, same If I click in body, the same , no field of the record can be selected. Below is the sample of sharepoint List Record

I want to bring the records in the email so that the receiver should now the details of the records deleted.

Please guide what action of flow to be added to get this.

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RobElliott 10,514 Super User 2026 Season 1 on at

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@MIA27 the problem is there won't be any details because the item has already been deleted. Have a look at the Power Apps solution at https://powerusers.microsoft.com/t5/General-Power-Automate/Flow-Assistance-When-an-item-is-deleted/m-p/1644165/highlight/true#M95022 to see if that helps.

Rob
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MIA27 2 on at

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Dear Mr. Rob,

Thank your for your advise, I read the link, Its a good idea explained there.
The user use the button on App screen - first its copies the record to another List and then delete
On the List2 where the records got added triggers the event of email of that record.

But my case the user is deleting the records from the sharepoint site List directly.
Could not obtain idea how to apply this method in my case.

Please any tips.

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RobElliott 10,514 Super User 2026 Season 1 on at

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@MIA27 you could have a flow that is triggered by a JSON-formatted button in the list. The trigger would be "For a selected item". That flow first copies the item to the new list then deletes the current item. The user is still interacting directly with the list; instead of selecting the item and clicking Delete they just need to click the button.

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