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Power Platform Community / Forums / Power Automate / How to allow approval ...
Power Automate
Suggested Answer

How to allow approval for user without allowing to make new flows on the environment

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Hello,
 
My users may have a Power Automate license or not.
I created an environment called "Production A" where only few users are allowed to create flows. People that can't create flows there may have or not a PowerAutomate license.
This is fine, it is the expected behaviour.
 
These flows on "Production A" can start approvals, that can be approved by any users of the company.
 
However, when the flow is running with an approver that is not "maker" on this environment, I get the error 'UsersNotMemberOfSecurityGroup' [....] The user cannot be created in Microsoft Dataverse because the account is not member of the group '[GroupUID]'
 
I'm told by an admin that if we add all the users in the group [GroupUID], it will solve the approval issue, but that all users with a PowerAutomate license will be ablle to create flows in the environment "Production A".

=> is it true ?
=> if yes, how to proceed to have the approval working without ppl being able to create flows in "Production A" ?
 
I have the same question (0)
  • Suggested answer
    David_MA Profile Picture
    14,956 Super User 2026 Season 1 on at
    You need to add the users to your environment, but only give them approvals user permissions to the environment.
     
  • Ellis Karim Profile Picture
    12,163 Super User 2026 Season 1 on at
    @CU12010824-0
     
    Just checking if you have added a Security group to the environment?
     
     
    Ellis Karim
    Ellis Karim
    elliskarim.com  |  LinkedIn  |  Bluesky
    If this solved your issue, please mark it as ✅ Accepted Answer. If it helped, feel free to give it a 🩷 Like!

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