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Power Platform Community / Forums / Power Automate - Using Flows / Forward Outlook Event ...
Power Automate - Using Flows
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Forward Outlook Event to New Users

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Posted on by ashiqf 124

Hi Everyone,

I am using the action Update Event (V3) (Preview) for updating an outlook event with the help of the EventID. With this I am able to Postpone or Prepone the event, update Location, Subject etc.

Note: Used action Create Event for creating events, with this am able to store the Event ID of the Outlook event.

Trying to update the attendees list as we do in outlook (Forward Invite) which sends the Invite only to new users, it sends the Invite to all inclusing the users who has received the Invite already. Please find the below flow settings I have tried in the Update Event action.

Configuration1: Added the new users to the required Attendees field and proceeded with filling the mandatory fields. This configration cancels the event and sends the cancelled invite to the new user

UpdateEvent.JPG

 

 

 

 

 

 

 

 

 

 

 

Configuration2: Filled in all details including the Body, Location and the Attendees list inclusing the new ones intended for forward. This configuration sends the Invite to the new users as expected but it also sends the invite to the old users(Who were invited earlier)

UpdateEvent.JPG

 

 

 

 

 

 

 

 

 

 

 

 

 

Please help with this. The result is same with Update Event (V2). My requirement to send/forward the existing event to the user with out sending the invite to the already invited users.

  • Manoelpachecojr Profile Picture
    Manoelpachecojr 12 on at
    Re: Forward Outlook Event to New Users

    I using another workaround here.

     

    1) Forward your meeting to another person.

    2) Get the Message ID (I created a simple flow with a button and the connector Get emails (V3), in order to get the ID from the Forward email), fill the gaps as below:

    • Folder: Sent Items
    • Fetch Only Unread Messages: No

    3) Find the subject of your invite and copy the "id" above it.

    4) Create your flow using the connector Forward an email instead Update event, and fill the gaps:

    • Message Id: "id"
    • To: <destination email>

    Works for me in this time.

     

    For any question, please let me know.

     

    Thanks,

     

    Manoel

     

     
     
     
  • Verified answer
    v-bacao-msft Profile Picture
    v-bacao-msft on at
    Re: Forward Outlook Event to New Users

    Hi @ashiqf ,

     

    As I understand it, if you need to update the location or postpone the event, you should send a notification to all attendees.

    So the logic here is ok, but if you just add new attendees, it doesn't seem to need to send notifications to all attendees again.

    But unfortunately, MS Flow does not have such a feature currently, like "send the update only to added or deleted attendees".

    If you want a similar feature to be supported by MS Flow, please consider voting for a similar idea below:

    Update-Event-v2-to-send-updates-only-to-new-attendees

     

    Best Regards,

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