Help with creating a Newsletter using Forms, Lists and Power Automate

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I want to be able to populate to a Newsletter in Word, receiving contributions via a Microsoft Form, the link to which I would share with the relevant contributors. How do I achieve this using Power Automate? What are the steps involved and do I need to also include a Microsoft List or eliminate that? I am looking for assistance in building the flows.

Thank you.

Peter

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Building flows

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Kalathiya 2,456 Super User 2026 Season 1 on at

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Hello @PB-04020944-0,

Yes, you can automate this using Power Automate. One common approach is to create a Word document with placeholders (a template) and then map your Form responses to those placeholders. This way, each submission can automatically populate the newsletter without needing to copy and paste manually.

Word Template: Must be stored in OneDrive or SharePoint and use Content Controls for populate the value dynamically.

Automate Steps:

Trigger: When a new response is submitted (Forms)

Action: Get response details

Action: Populate a Word template > map the form fields to the template controls

Action: Save, email, or convert to PDF if required

Reference link:

For Populate Word Template:

https://community.dynamics.com/blogs/post/?postid=6d013383-a908-49ee-b91c-d72d9dad06eb

For MS Form Trigger:

https://www.youtube.com/watch?v=NpBI0o1Neqc

If this response resolves your issue, please mark it as the Verified Answer so it can help other community members as well.

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PB-04020944-0 142 on at

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@Kalathiya Thank you so, so much. I really appreciate it. Will test this out and see how it goes.

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PB-04020944-0 142 on at

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@Kalathiya Does this involve creating a MS List? I don't see that as a step in your illustration above. Also, I am not seeing an option to "Populate a Microsoft Word template" in the Actions.

Can you help?

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Kalathiya 2,456 Super User 2026 Season 1 on at

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Hello @PB-04020944-0,

No, please refer to the reference below for instructions on how to create the SharePoint list.

https://support.microsoft.com/en-us/office/create-a-list-0d397414-d95f-41eb-addd-5e6eff41b083

https://www.youtube.com/watch?v=Lu74FOayqDo&t=39

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PB-04020944-0 142 on at

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Hello again Kalathiya . Do I even need to bother with a Sharepoint List at all, though? You don't include that in your steps above.

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Kalathiya 2,456 Super User 2026 Season 1 on at

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@PB-04020944-0,

Not really but you only need a SharePoint List if you want to store or track the data somewhere.

In the steps above, I was just explaining how to build the flow itself. If flow is only triggering an action for generate document, then you don’t necessarily need a SharePoint List.

If you can share your exact scenario, I can suggest whether you actually need it or not.

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PB-04020944-0 142 on at

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Hi Kalathiya

Thank you for your help so far,

Is there an alternative to getting the Microsoft Word template rather than going the Word Online (Business) route? That seems PREMIUM.

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Kalathiya 2,456 Super User 2026 Season 1 on at

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Hello @PB-04020944-0,

No, the “Populate a Word template” action is available under Premium actions only.

If this response resolves your issue, please mark it as the Verified Answer so it can help other community members as well.

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PB-04020944-0 142 on at

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Just another question in this regard, where is it recommended that the Word template is stored for this purpose?

Thank you.

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PB-04020944-0 142 on at

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Just another question in this regard. Contributions are being received via a Microsoft Form and separate documents are being populated individually with each contribution rather than combined in the one. How do I amend this so that articles submitted are populated one below the other in the template?

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