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Is there readymade power Automate template for approval of payment request forms based on the file saved in the sharepoint w.r.t the folder and once it is approved it should move to the approved voucher folder in the sharepoint for easy access

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Building flows

Hi @GR-18060836-0,

While there is not a single out-of-the-box template that handles this exact end-to-end scenario (folder trigger plus approval plus moving the file), you can get very close by starting with a standard template and making a few minor adjustments.

The best approach is to search the Power Automate template library for: "Start an approval when a file is added in SharePoint" This gives you the perfect foundation. From there, you can customize the flow in three steps:

1. Configure the Trigger
Use the trigger When a file is created (properties only). It is highly recommended to use the "properties only" version because it avoids downloading the full file content, which prevents timeouts with larger files. You can point this trigger directly to your specific folder, or use a Condition action immediately after the trigger to check if the folder path matches your specific directory.

2. Set Up the Approval Action
Keep the default Start and wait for an approval action from the template. Map the file name and the item link into the approval details so your reviewers can access the document directly from their approval notification.

3. Add the Conditional Logic and Move Action
Add a Condition action to check the outcome of the approval:

If the outcome is equal to Approve, add the SharePoint Move file action. Set the current site and file identifier as the source, and choose your destination folder as the target.
If the outcome is Rejected, you can optionally add a step to send an email notification to the creator or route the file to a separate archive folder.

Using this baseline template and adding the file-move logic at the end is the most reliable way to build this automation.

Power Platform: Approve and move documents to other folders with Power Automate

Easy Sequential Approvals in Power Automate | Beginner's Tutorial

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Sunil Kumar Pashikanti, Moderator
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