use my manager connection reference

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Posted on by RV-13100656-0

Hi,

I have used power bi action in power automate. In power bi i have taken one report, for that i don't have access. so, i need to use my manager connection reference. In my end the power bi is taking my connection.

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MS.Ragavendar 7,431 Super User 2026 Season 1 on at

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@RV-13100656-0,

Ask your manager to follow the below steps

Go to Solutions → Connection References

Update it to use their Power BI connection

Share that connection with you (if needed)

Ensure:

Flow is inside a Solution

Power BI action uses Connection Reference (not direct connection)

IMPORTANT: Flow should run using that connection (depends on trigger type—see below)

Another cleanest and most reliable approach

Use “Run-only user” configuration

Set your manager connection under: Flow → Run only users → Connections used → Select manager’s connection

This forces the flow to execute under your manager’s Power BI access

Use Service Principal / service account (enterprise-grade) as connection which will remove the dependency on the user accounts Most Recommended Approach.

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11manish 3,333 on at

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For production solutions, avoid using an individual manager's account for Power BI actions. The recommended approach is:

Power Automate => Service Account Connection => Power BI Workspace => Reports/Datasets

If this is a temporary requirement, ensure the Connection Reference is correctly mapped to your manager's Power BI connection and that the

flow itself is not still using your personal Power BI connection.

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Haque 3,653 on at

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Hi @RV-13100656-0,

Connection References in Solutions: If your flow is inside a Power Platform Solution, use connection references for the Power BI connector. Reference is here.

Shared or Service Account Connection: Create a dedicated Power BI connection in Power Automate using your manager’s credentials or a service account with access to the report. The reference is here: Integrating Power BI with Power Automate Power Apps

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