Roll back an item in a list due to rejection in the approval process.

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Posted on by ROSEBLACK

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Hi everyone,

Is there a way to roll back a changed item in a list due to the rejection in the approval process?

Ideally, if someone tries to modify an item, an approval request would be sent to the list owner with details about the proposed changes.

Only upon approval would changes be applied to the list, otherwise no updates would be made.

Thank you!

ROSE

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MS.Ragavendar 7,260 Super User 2026 Season 1 on at

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@ROSEBLACK,

I assume you are referring the SharePoint List.

SharePoint has versioning capacity prebuilt with it, by default it will not enabled for List / Library, If you enabled it you can navigate to the backend and restore the which version you want.

This only applicable if the versioning is on.

How to enable Versioning in SharePoint

https://support.microsoft.com/en-us/office/enable-and-configure-versioning-for-a-list-or-library-1555d642-23ee-446a-990a-bcab618c7a37

How to restore a version of Item in SharePoint List

https://support.microsoft.com/en-us/office/restore-a-previous-version-of-an-item-or-file-in-sharepoint-f66dbda0-81f4-4d1e-b08c-793265c58934

https://sharepointmaven.com/how-to-restore-a-previous-version-of-an-item-in-a-list/

I believe your request query got the 200 response code 😀

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item

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ROSEBLACK 221 on at

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Dear MSR@08012015

I know the steps :) I would like to have a Power Automate Flow on this.

Is that posible?

Thanks a lot!

ROSE

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MS.Ragavendar 7,260 Super User 2026 Season 1 on at

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@ROSEBLACK,

Yes.

Use Send an HTTP request action.

Method: Use POST.

Url : /_api/v2.0/sites/your_site_id/lists/your_list_id/items/your_item_id/versions/(ur version number)/restoreVersion

I hope this helps!

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item

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ROSEBLACK 221 on at

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Thank you @MSR@08012015

Let me try but can you please explain in more detail on this.

I still don't understand how it works :(

Thanks a lot!

ROSE

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MS.Ragavendar 7,260 Super User 2026 Season 1 on at

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@ROSEBLACK,

In out of the box way we manually navigate to the item and restore the version right.

The same functionality is leverage using the below API.

Using the HTTP request to SharePoint you can achieve as shown below.

_api/v2.0/sites/'your site id'/lists/'your list id'/items/'Item No'/versions/'version number'/restoreVersion

Site ID :

Navigate to your SharePoint site and Add /_api/site/id at the end of the URL.

We will get Site ID in the response in xml format you have to look for the value within the <d:Id> tags.

List ID :

Navigate to List settings you will find the List ID on the URL for e.g(List=%7Bcd8ca4f1-0d08-430b-8150-c573d4da8024%8C)

Or Else using rest api site url/_api/web/lists/getByTitle(‘your ListTitle’)/Id and we will get List ID in the response in xml format you have to look for the value within the <d:Id> tags.

Item No

Which Item we need to change the version.

Version number

Which version we need to revert back.

I hope this gives you the complete clarity.!

I also came across one blog where they completed this functionality (https://www.csharp.com/blogs/restore-version-of-a-sharepoint-list-item-using-power-automate) .

However they have get the item which they want and perform the restore. if we are aware of those we can directly use the Http request to sharepoint action alone.

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ROSEBLACK 221 on at

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Dear MSR@08012015

I have created the flows I don't know what should I do for the next step now :(

Thanks a lot!

ROSE

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MS.Ragavendar 7,260 Super User 2026 Season 1 on at

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@ROSEBLACK,

You are using the Get() - Reads the property it will not update the property.

To update the property use the post() as per the below process.

Kindly revert my back if you have any queries or clarification.

Using the HTTP request to SharePoint you can achieve as shown below.

_api/v2.0/sites/'your site id'/lists/'your list id'/items/'Item No'/versions/'version number'/restoreVersion

Site ID :

Navigate to your SharePoint site and Add /_api/site/id at the end of the URL.

We will get Site ID in the response in xml format you have to look for the value within the <d:Id> tags.

List ID :

Navigate to List settings you will find the List ID on the URL for e.g(List=%7Bcd8ca4f1-0d08-430b-8150-c573d4da8024%8C)

Or Else using rest api site url/_api/web/lists/getByTitle(‘your ListTitle’)/Id and we will get List ID in the response in xml format you have to look for the value within the <d:Id> tags.

Item No

Which Item we need to change the version.

Version number

Which version we need to revert back.

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ROSEBLACK 221 on at

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Thank you MSR@08012015

It's still not working for me :(

Regards,

ROSE

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ROSEBLACK 221 on at

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Hi Everyone,

I'm creating the flow but I don't know how can make it work.

Hope some expert help me.

Thanks a lot!

ROSE

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MS.Ragavendar 7,260 Super User 2026 Season 1 on at

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@ROSEBLACK,

If the approval is not happened, the previous item version should be restored that is what the expectation right?

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