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Sequential Manual Approval Flow with Variable Approvers

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Posted on by heltemesjp27

Hi,

I'm tasked with converting a 2010 Sharepoint Workflow to a Power Automate workflow for an existing List. Please note that I have Googled this extensively and yet cannot find the answer for this exact scenario. Also, I am VERY new to Power Automate and have yet to create one so I may need a step-by-step breakdown.

Currently here is our setup:

A "coordinator" enters in a new item for this list
On the List, right click on Title >> Advanced >> Workflows
Start New Workflow (select the existing workflow)
On the next screen you can enter which managers this sequential approval workflow would be sent to. This is based on the Business Unit and some other factors (some in the List, some not), such as Value
Click Start to initiate workflow; customized email automatically sent to Approvers and to Coordinator
Coordinator notified once all approvals are submitted

Is there a way to replicate this Sequential Approval Workflow with Variable (Manual) Approvers? Remember, I'm new to this and am trying to salvage this process for our business so we don't lose this critical step due to the removal of Workflows. Thanks.

John

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Building flows

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Pstork1 69,543 Most Valuable Professional on at

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You can replicate the serial workflow for variable approvers by placing the start and wait for approval in a loop based on the list of approvers. Set the approval for "First to Reply". The piece that can't be replicated in the same way is the Initialization screen for selecting approvers. Power Automate doesn't have that concept. But you can easily add a person/group column to the metadata of the list or library set for multiselect. Then add the approvers there in the order you want them processed before starting the approval using a Selected Item trigger.

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heltemesjp27 6 on at

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Thank you @Pstork1. I have created the Flow and it works using one "approver" but once I added multiple it no longer completes the process, which would be a notification back to the creator (me) that all approvers have done their job. I ran a test and this appears and I don't know what it means.

I have images of the entire Flow if that helps. Thanks.

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Pstork1 69,543 Most Valuable Professional on at

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The run you have screenshot of is waiting for the first responder to respond. After that takes place it will wait for the second, etc. that's why there is a Yellow in process indicator on the Apply to Each.

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heltemesjp27 6 on at

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Thanks - that is good info to know. I put two approvers, and both approved and have the emails to confirm that so I don't know what is not working.

UPDATE: originally when it was working flawlessly, I had only my email address in the "Assigned to" box under "Apply to each 2". Now I have "Approvers Email" in there. The Approvers receive the email and can approve, in sequential order, but it won't complete the Flow. Any advice? Thanks.

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heltemesjp27 6 on at

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@Pstork1 any thoughts to my update above? I'd appreciate any help or guidance you are able to offer. Much thanks.

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