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Hello,
I have built a flow to trigger after a user has requested access to a platform via Forms. From there, the flow collects the required approvals via Approvals, sends e-mail updates, and logs the status and approval times/comments in a Sharepoint list.
What I am hoping to do next is to attach some kind of 'proof' of the approval to each Sharepoint item. I understand how to attach files, but am struggling with how I can attach something showing that the approval happened and to do it in a way that is hopefully non-editable (similar to attaching an e-mail approval from Outlook). The details are recorded in the Sharepoint list, but of course anyone with access to the list could simply edit the details or enter them manually. I am hoping to have something more permanent I can attach to show to any auditors who may ask.
Does this exist when it comes to the Approvals app? If so, how could this be done?
Thanks for your help!
If you are concerned with people updating the metadata (related to approval) in the SharePoint list you could create a PDF document out of the Form and should use a Digital Signature API such as DocuSign or Adobe Sign. It will create a verifiable digital signature. If this is overkill, just save the Approval responses in another list with restricted access.
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