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Automate moving files in SharePoint based on the file name

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Posted on 10 Mar 2020 06:54:45 by NotJamez

I know this question has been asked in different ways but I can't seem to connect the dots for what I'm working on. Recently we started using teams. One of the things I was assigned to do is set up a channel for our managers to send their daily reports. The reports would then need to be filed in folders based on the area of responsibility associated with the report.

So is it possible to have files moved to separate folders based on the name of the file? Example: 2nd Main or 2nd Refresh. If so will is it safe to assume each folder will require it's on flow?

Thank you for any assistance anyone is able to provide. I'm definitely out of my element. Somehow I've become the team IT guy because I figured out a few macros in excel. lol

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Johnson23 35 on 26 Feb 2024 at 15:56:55

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Re: Automate moving files in SharePoint based on the file name

@v-litu-msft

I want to do this as well but i want the file (created in SharePoint) to be moved to the file name's corresponding employee file folder in same SharePoint. Could you please help with this?
LSZC 2 on 21 Dec 2023 at 15:06:22

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Re: Automate moving files in SharePoint based on the file name

Hi,
I have a same issue - I attached some screenshot, maybe this is something you can help with. As soon as I have 2 conditions, the second one never gets triggered.
Best
Laura

flow1.png

flow2.png

1.png
v-litu-msft on 11 Mar 2020 at 09:49:01

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Re: Automate moving files in SharePoint based on the file name

Hi @NotJamez,

It's weird, I test on my side but not have the same issue, how about using the string() function to convert the dynamic content and keywords into a string, or you could input the filename with extension in the left of the condition:

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
efialttes 14,756 on 10 Mar 2020 at 19:42:46

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Re: Automate moving files in SharePoint based on the file name

Hi

Please add a Terminate action block with Status 'Succeeded' just after 'Move File 2' inside the true branch of your first Condition.

https://powerusers.microsoft.com/t5/General-Power-Automate/Can-I-do-quot-Terminate-quot-action-as-quot-Successed-quot/m-p/14428

Thanks!
NotJamez 3 on 10 Mar 2020 at 18:41:43

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Re: Automate moving files in SharePoint based on the file name

With only one condition it works great, but when I add the 2nd one I get the error below.

Under Condition 2
InvalidTemplate. Unable to process template language expressions for action 'Condition_2' at line '1' and column '2802': 'The template language function 'contains' expects its first argument 'collection' to be a dictionary (object), an array or a string. The provided value is of type 'Null'.'.
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v-litu-msft on 10 Mar 2020 at 10:33:10

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Re: Automate moving files in SharePoint based on the file name

Hi @NotJamez,

Yes, you could use the Condition action to move the file if the filename contains the keywords, for example:

If the filename contains keyword1, move it to Folder 1, or do nothing and perform the following condition to judge whether it contains keyword2, keyword3, etc.

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
efialttes 14,756 on 10 Mar 2020 at 10:14:34

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Re: Automate moving files in SharePoint based on the file name

Hi!

"So is it possible to have files moved to separate folders..."?

Were do the files come from? I mean, are they uploaded/created in the same source folder, and as soon as they are uploaded/createdyou need to move them to different folder, based on the name given?

I am also assuming files are stored in Teams group related Sharepoint site, right?

Hope this helps