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Power Apps Licensing Issue

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Posted on by PasinduSoysa

We are planning to procure one license for development purposes and wish to share the developed app with other users for viewing, utilizing their existing standard licenses. We are unsure whether additional premium licenses are necessary for users when all standard users already have licenses. Any clarification I should be aware of in this scenario.

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v-xiaochen-msft Microsoft Employee on at

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Hi @PasinduSoysa ,

It depends on your app.

For example:

If you are using dataverse as the app data source, the users should have a premium license to play it.

Best Regards,

Wearsky

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velegandla 204 Moderator on at

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@PasinduSoysa
Licensing mostly depends on type of data source you are connecting with.

In Power Platform the data sources are connected via connectors. Microsoft categorized them in two groups.
Standard connectors
Premium connectors
In your scenario, what type of connector are you using?
You can use the link below to search and premium connectors says "Premium".
https://make.powerautomate.com/connectors

If the connector is premium you need premium license. If not standard office 365 licenses can be sufficient.

You can buy either one of the below licenses for premium.

Option 1 - Power apps premium: It suitable for multiple people developing solutions using premium connectors.
Option 2 - Power Apps per app: This license need to assigned per app and all users can access it.

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PasinduSoysa 13 on at

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Hi All,

Thanks for the information provided. Further in this, as I understand now. When a power apps developer creates an app with premium connectors, the users who are going to use that app needs a license seperately assigned for that user. So, is it should be a Premium license or a standard power apps per app plan.

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velegandla 204 Moderator on at

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@PasinduSoysa
You can use either of those based on case by case basis.

Lets say you need only 10 apps but overall users are 100 using all these apps.

Then

You need 10 licenses of Power apps per app compared to 100 premium licenses.

In the above case, Power Apps per app plan costs less compared to Power apps premium license.

whereas

If 100 users will develop solutions using premium connectors then it makes sense to buy licenses for everyone. In this case 100 premium licenses.

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PasinduSoysa 13 on at

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Hi @Velegandla ,

So if an app contains premium connectors is this app will be accessible to a user who will be using a power apps per app plan (assigned from the environment.).

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velegandla 204 Moderator on at

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@PasinduSoysa

Licenses will assigned at app level not to the individual user.

https://learn.microsoft.com/en-us/power-platform/admin/about-powerapps-perapp

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PasinduSoysa 13 on at

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Hi @Velegandla ,

Yes. That is understood. The concern which I have is if there is an app including premium connectors (premium featurs). When a user goes to use that app and a power apps per app plan license is granted. Is there any limitation for that user when accessing that app.

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velegandla 204 Moderator on at

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@PasinduSoysa
It should work without issues.

I suggest, before you buy these licenses.. Feel free to log a ticket with Microsoft support team or talk to licensing team that your org buy these licenses from, they should be able to help you.

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If this response helped you in any way, please give kudos by clicking the 'Thumbs Up'/'Like' button and/or marking it as an 'Accepted Solution'. This helps others by providing a quick way to identify likely solutions to their issues.

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