Power Platform Community Forum Thread Details

Hello!

I am hoping you can help me figure out how to navigate my calendar use to have it be more functional for my administrative needs. I am a school building administrator with many meetings scheduled throughout my day. I currently have two calendars- (1) my own personal work calendar which has meetings automatically added when teachers invite me to attend meetings via outlook and (2) a shared calendar between the three building administrators in the same school building. I would like my meetings that I accept through my own email account to automatically be added to both my calendar as well as the shared calendar without having to duplicate each individual meeting. How can I do this? Is there a better way all three school administrators can share our personal school calendars with each other to know each other's schedules without having to constantly re-create/enter events on a shared calendar/multiple calendars? Thank you!

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Hi @JC-14090146-0

So I want to separate out the question as to is there a better way as that is an Office Calendar question, for their forums where you will get the best answers.

its not to say :-) that you cannot get opinions here but I would go there for a specific "Solution".

As for here,

It would be pretty straight forward to create 1 flow per user (yes one per user), as it would be a duplicate but the connection has to be to their mailbox so their login (unless you go through the process of them allowing you admin privs to their email and bla bal)

Anyway, there is a piece of information that is important to which is, there is a difference between receiving an invite from someone that you manually accept, that you have auto accepted AND you adding them yourself.

You have to have a flow that will trigger any time you add something to your calendar(or in the case of the others they would have one for themselves).

in this flow, you would have access to the Shared Calendar, so you would have to add the Event to that calendar in this Flow as it has all the details about the actual event you have already created/accepted.

Does that sound like what you want?