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Power Apps licensing

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Posted on by SM-23121533-0

My Canvas Power apps requires license when not using any premium features. As I understood if I not use any premium connectors and the designated license is "Standard" so a user with 365 license can use the app.
My app allows users to write on a company sharepoint list corrrectly shared with them.
In the app details I see:

designated license: Standard
connections: SharePoint
Flows: none

I created the app in the default company environment with the following properties:

personal role: author without complete data access
Data platform: Dataverse --> this value I believe is the default value since I never used Dataverse
environement type: default

When I share the app with the test account (I share also the sharepoint list used in the app), when I try to run the app i receive the following error saying that the test user need a power apps plan

My goal is to find out how can I make the app free to share and consume only using company Microsoft 365 licenses!

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SebS 4,805 Super User 2026 Season 1 on at

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If you’re 100% sure there are no Dataverse references left — no old formulas, no inactive connections, nothing pointing to it — then check the user account itself.

Go to the Microsoft 365 Admin Centre and look at the user. Sometimes a user exists in the tenant, but their Microsoft 365 licence isn’t actually enabled.
Path is: Users → Active users → select the user → Licences and apps.

If the M365 licence isn’t ticked, the app will complain even if everything else is set up correctly.

If that’s not the case, then it’s very likely an environment-level decision. Your company may have made the Default environment a Managed Environment, and that forces Power Apps licensing regardless of whether the app uses premium features or not.

In that situation, there’s nothing you can fix in the app — you’ll need to speak to your Power Platform or tenant admins.

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SM-23121533-0 6 on at

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Thank you for your answer. So, if I understood correctly, a managed default environment always requires users to have a license. Is it possible to edit the default environment so that it does not require them?

Thank you for your time.

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iAm_ManCat 18,256 Most Valuable Professional on at

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Check that your test user actually has Power Apps capability - it looks to me like they have an M365 license that doesn't support Power Apps or they have unchecked (turned off) the Power Apps features for the licensed user - you can check this via the M365 admin centre, look for any Apps that are unchecked within the user's licenses:

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