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Power Platform Community / Forums / Power Apps / How to assign user rol...
Power Apps
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How to assign user role and manager in Model Driven Power apps for large number of users.

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Posted on by 37

Hi,

 

We are in process of implementing model driven powerapp. One of the requirement is to assign user roles and manager from one environment to another. 

 

How this can be achieved for large no of users and automated manner.

 

Thanks in advance for help.

Regards

Manish

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  • v-xida-msft Profile Picture
    Microsoft Employee on at

    Hi @manishsg ,

    Do you want to assign proper Security role from your Model-Driven app to large number of users?

    Do you want to assign Security Role of your Model-Driven app to these large number of users automatically when you move your app from one Environment to another?

     

    If you want to assign Security Role of your Model-Driven app to these large number of users automatically when you move your app from one Environment to another, I afraid that there is no way to achieve your needs in PowerApps currently.

     

    The Security Role is scoped to individual Environment, which could not be migrated from one Environment to another one. If you move your app from one Environment to another one, you need to assign proper Security Role in that target Environment to these users.

     

    Actually, it is not necessary to assign Security Role to these users one by one, you could consider create a Office 365 Group or Security Group, then add your users into this Group. Then assign proper Security Role from your Target Environment to this Group, then all members of this group would have corresponding permission to access your Model-Driven app.

    More details about sharing Model-driven app to a group, please check the following article:

    https://docs.microsoft.com/en-us/power-platform/admin/manage-teams#about-group-teams

     

    Best regards,

  • manishsg Profile Picture
    37 on at

    Any future PowerAutomate Connector planned for this or we need to write our own custom code using web api to perform the mass association of role to users ?.

     

    Thanks

    Manish

  • Verified answer
    v-xida-msft Profile Picture
    Microsoft Employee on at

    Hi @manishsg ,

    Currently, there is no connector supported in Power Automate to assign Security Role of Model-Driven app to end users.

     

    As an alternative solution, you could consider create a custom connector based on the the related web api in Power Automate or Power Apps to achieve your needs.

     

    More details about creating custom connector in Power Apps, please check the following article:

    https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/register-custom-api

     

    More details about Web API supported by CDS, please check the following article:

    https://docs.microsoft.com/en-us/dynamics365/customerengagement/on-premises/developer/use-microsoft-dynamics-365-web-api?view=dynamics-ce-odata-9

     

    Best regards,

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