If you are looking for guidance on how to structure a multi‑step Power Automate solution that combines email triggers, Teams approvals, conditional task creation in Planner, and a scheduled reminder then yes, you can build this workflow in Power Automate.
Below is the simplest, most reliable design pattern to achieve everything you want.
1) Trigger when an email is flagged (shared mailbox + personal mailbox)
You’ll need two separate triggers:
For shared mailbox:
Trigger: When a new email arrives in a shared mailbox (V2) --> add a condition “Flag status = Flagged”
For your personal mailbox:
Trigger: When a new email is flagged (V3)
Both flows can point into the same processing flow using “Run a child flow”, or you can duplicate logic.
2) Prepare Planner task details
From the email, you can extract:
Subject --> Task name
To/From/Body --> Additoinal fields
Manual mapping for "Assigned To"
Store these in variables before sending for approval.
3) Send Teams message asking for approval
Use:
Action: Post adaptive card and wait for a response (Teams)
The card contains:
Task title
Assigned person
Approve / Ignore buttons
When the user clicks Approve, the flow continues.
If Ignore, terminate the flow.
4) Create the Planner task only after approval
Use:
Action: “Create a task (Planner)”
Select the Team’s M365 Group --> select the Plan --> fill in Title, Assigned To, etc.
5) Daily 5 PM reminder to the Teams group
Create a separate scheduled flow:
Trigger: Recurrence --> Daily --> 5 PM
Action: List tasks --> Filter on “not completed”
Action: Post message in a chat or channel --> send formatted list of pending tasks.
This works best if you store:
The Plan ID
The Group ID
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