Save as draft in powerapps form

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Posted on by Poweruser32490

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I have a powerapps new form. I need to implement save as draft functionality which should bypass required fields and allow to save.

In below form, ChoiceFinanceType and ChoiceFinancePo is required field. If i click on Save Draft button, it should allow me to save even though the required fields are blank.

May i know how to achieve this using SubmitForm function? I dont want to use Patch as there are lot of fields in the form.

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Haque

3,653 on at

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Hi @Poweruser32490,

You won’t be able to make SubmitForm() bypass required fields directly—that function always respects the form and data source validation rules. So if a field is marked Required (either in the data source or the card), SubmitForm() will block submission.

What alternative approach we have is manually handle the status and mainpuate requried fields on demand basis, let's breakdown on approach in three steps:

Approach-1:

Step 1 → decides the mode - we will control the mode (Draft vs Submit)
Step 2 → changes validation behavior - let's make required fields dynamic ( so that we can make it optionsal on demand)
Step 3 → updates the saved record accordingly - Set Status after save (Optional but important)

Step 1: Explained: We will define a variable (let's say varIsDraft) that tells the form what kind of save is happening.

Save Draft (button event)	Submit (button event)
Set(varIsDraft, true); SubmitForm(Form1);	Set(varIsDraft, false); SubmitForm(Form1);
Note: This is the *switch* that drives everything.

Step-2: Explanend: We will mke required fields dynamic - meaning, instead of hardcoding fields as required, let's tie them to the variable. For example, in your DataCard Required property:

!varIsDraft

Note: What will this toggle here:

When varIsDraft = true → NOT required → allows draft save
When varIsDraft = false → required → enforces validation

Step-3: Explanend: Set Status after save, this step ensures data reflects whether it's a draft or final submission.

In Form OnSuccess

If(
   varIsDraft,
   Patch(DataSource, LastSubmit, {Status: "Draft"}),
   Patch(DataSource, LastSubmit, {Status: "Submitted"})
)

Please note that LastSubmit is a property of the form control (e.g., Form1.LastSubmit). It represents the last successfully submitted record from that form.

Approach-2: Though you are not interested to have patch - what's wrong if the solution is behind you? We will use Patch() for Draft, SubmitForm() for Final. This is the most common enterprise pattern when:

Backend fields are required
We need more control over draft behavior

Step-1: We will use save draft → use Patch()

Set(varIsDraft, true);

Patch(
    DataSource,
    Defaults(DataSource),
    {
        Title: DataCardValue_Title.Text,
        ChoiceFinanceType: Blank(),
        ChoiceFinancePo: Blank(),
        Status: "Draft"
    }
);What this code chunk does:

Ignores required UI validation
Bypasses form constraints
Saves partial data

Step-2: We will use submit the form using SubmitForm()

Set(varIsDraft, false);
SubmitForm(Form1);

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11manish 3,333 on at

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You cannot bypass required fields in SubmitForm() directly.

The correct approach is to dynamically control the Required property using a variable (e.g., varIsDraft) so that fields are not required during draft save and

required during final submission.

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oyepanky 537 on at

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Hi Bro, SubmitForm() can’t bypass required fields directly. Use a variable to control validation.

Save Draft Button

Set(varIsDraft, true); SubmitForm(Form1);

Submit Button

Set(varIsDraft, false); SubmitForm(Form1);

Required Property (DataCards)

If(varIsDraft, false, true)

✔ Draft → skips required validation
✔ Submit → enforces required fields
✔ No Patch needed

Best Regards,
Pankaj Jangid (OyePanky)
Power Platform Developer
Website: https://dialforit.com
YouTube: https://www.youtube.com/@Oyepanky

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Vish WR 3,748 on at

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@Poweruser32490

If a SharePoint column is marked Required, Power Apps can’t bypass it even in Draft mode. SubmitForm() will fail because SharePoint enforces it on the server side.

Options you have:

* Best option: Make the SharePoint field not required and control validation in Power Apps using a Draft/Submitted status as mentioned by @Haque

* Workaround (not ideal): Send placeholder values for draft (like “TBD”), but this can pollute data.

Vishnu WR

LinkedIn - My Tech Space

Please ✅ Does this answer your question if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider answering Yes to Was this reply helpful? or give it a Like ♥

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