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Power Platform Community / Forums / Power Apps / Customizing 'Approve E...
Power Apps
Answered

Customizing 'Approve Email' button on model driven app

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Posted on by MR-30031723-0 44
 
good morning all, @Vish WR I need to customize  the Approve Email button, I need to change the button name and the body for the default email and add specific attachemnt always on pressing that button. How to do it?
 
Thanks in advance.
Manuel Rivera
Screenshot 2026-04-22 091146.png
Categories:
Building Power Apps
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  • Verified answer
    Sunil Kumar Pashikanti Profile Picture
    Sunil Kumar Pashikanti 2,318 Moderator on at
     

    In a model‑driven app, the standard “Approve Email” button is not customizable. Its label, email body, and behavior are controlled by the platform and can’t be changed directly.

    What you can do instead (supported approach)

    1. Hide or replace the default button

    • Use the modern Command Bar designer to hide the out‑of‑box Approve Email button.
    • Add your own custom button in its place.

    2. Create a custom action
    Your custom button can:

    • Call a Power Automate flow, or
    • Call a Dataverse custom action / JavaScript.

    3. Build the email your way
    In the flow or custom action:

    • Set a custom subject and body.
    • Add specific attachments (SharePoint, Dataverse notes, or static files).
    • Send the email using Outlook or Dataverse email actions.

    4. Update approval status
    After sending the email, update the record status to reflect “Approved” so the business behavior stays consistent.

    Why this is required

    The built‑in Approve Email button is an out‑of‑box command with no extension points. Custom behavior must be implemented through a custom command + flow/action, which is the recommended and supported pattern.

    Summary

    • ❌ You cannot rename or change the default Approve Email button
    • ✅ You can hide it and replace it with your own button
    • ✅ Custom button + Power Automate lets you control body, subject, and attachments
    • ✅ This is the clean and supported solution
     
     
    ✅ If this answer helped resolve your issue, please mark it as Accepted so it can help others with the same problem.
    👍 Feel free to Like the post if you found it useful.

    Sunil Kumar Pashikanti, Moderator
    Blog:     https://sunilpashikanti.com/posts/
     
  • Vish WR Profile Picture
    Vish WR 3,748 on at
     
    As mentioned by @Sunil Kumar Pashikanti  it cant be customized. you can use modern Command Bar designer to hide the out‑of‑box Approve Email button
     
    Vishnu WR
     
    Please ✅ Does this answer your question if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider answering Yes to Was this reply helpful? or give it a Like ♥
     
     

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