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PowerApps not updating Sharepoint, New Forms showing previous data, new form not creating new listing in Browse Screen

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Posted on by AllyCrop

Hi,

I am very new to PowerApps and I am currently on my second app. The first app works well, opens a new clear form when adding a form, saves all information to a sharepoint list and all completed forms are showing in the BrowseScreen.

On my second app which I have built in the same way, a new form comes up with previous data, I am using this

SubmitForm(EditForm1);NewForm(EditForm2);Navigate(EditScreen2,None).

I have also set my EditScreen to Reset On Visible

Also when entering completing forms, my Sharepoint list does not create a new entry, it just updates a previous entry and the new data entry does not show in the BrowseScreen. I just have one entry

Any help with these issues would be much appreciated

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Building Power Apps

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WarrenBelz 155,752 Most Valuable Professional on at

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Hi @AllyCrop ,
I am not entirely clear on the process leading up to the new form you are then submitting and also the data source this form is based on. Normally, using the example that EditForm1 is connected to DataSource1 and you wanted to save a record, your would open the form with
Navigate([Whatever to the screen EditForm1 is one] NewForm(EditForm1)
You would then save the form
SubmitForm(EditForm1) Refresh(DatSource1) Navigate([Back to gallery])
I would need to know the process you are implementing with
SubmitForm(EditForm1);NewForm(EditForm2);Navigate(EditScreen2,None)
to understand where your issue may be. Can you please provide more detail on this.

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AllyCrop 17 on at

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I have one data source whcih has 25 columns. I have split this down so data is entered from 5 EditForms. I currently have each of the 5 forms submitting data when moving onto the next edit form

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WarrenBelz 155,752 Most Valuable Professional on at

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OK @AllyCrop ,
There is one thing I can think of you need to do.
You should refresh the data source before going to EditForm2 otherwise you certainly will see the data that PowerApps knows about. So I will call the data source DataSource1
SubmitForm(EditForm1); Resresh(DataSource1); NewForm(EditForm2); Navigate(EditScreen2,None)
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AllyCrop 17 on at

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I found that the reason power apps was not updating the sharepoint list was because there was a required field that was not in the app. Once that was in, it updated the browse screen and the sharepoint list. I had to put the required field on all forms.
This issue I have now is my app has 6 edit forms and this is causing 6 entries into my sharepoint list, when I would like the 6 forms to feed into one entry.
I am submitting all forms when all forms are filled in.

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WarrenBelz 155,752 Most Valuable Professional on at

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Hi @AllyCrop ,
This certainly is possible with a Patch statement at the end of all the forms. Controls can be referenced from any screen, so can be included in the statement. This is the official document for Patch, however, there are better explanations - this video from Shane Young @Shanescows is probably one of the best.
Essentially, you can control what is being written to the data source and a new record is simpler than updating an existing item.
The syntax is
Patch( DataSource, Defaults(DataSource) { Field1:ControlValue2 Field2:ControlValue2 etc etc } )
Shane's video is a very good guide and you can certainly create one record with all your screen input using this function.
Happy to assist further is required.

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AllyCrop 17 on at

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So far I have this, are you able to check this for me please...
Patch(Seasoning,Defaults(Seasoning),Table:DataCardValue14_1.Text,Reconcile:DataCardValue15_1.Text,ExtractionBin:DataCardValue16_1.Text)

Data Source = Seasoning
Column 1 = Table
Column 2 = Reconcile
Column 3 = ExtractionBin
All 3 columns are a Yes/No toggle switch

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WarrenBelz 155,752 Most Valuable Professional on at

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Thanks @AllyCrop ,
You are missing a couple of "curly brackets" as below - otherwise fine
Patch( Seasoning, Defaults(Seasoning), { Table:DataCardValue14_1.Text, Reconcile:DataCardValue15_1.Text, ExtractionBin:DataCardValue16_1.Text } )
A couple of things I might suggest to make your PowerApps coding journey a little easier. Always use the Format Text option once you get some valid code - it makes it so much easier to find errors and generally check.
Rename your datacards - I use the field name and the first letter of the screen name so on the Season Screen
Patch( Seasoning, Defaults(Seasoning), { Table:TableS.Text, Reconcile:ReconcileS.Text, ExtractionBin:ExtractionBinS.Text } )
Not only is it easier to check, the values auto-fill as you type (and you know the likely control value).
Never however name a card the same as the field (or any field) - it causes all sorts of reference issues.

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AllyCrop 17 on at

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Thanks for the help @WarrenBelz . I have finally got it to work using some of your hints and tips. My final solution is...

Patch(Seasoning,EditForm1.LastSubmit,{Table:TableES2.Value,Reconcile:ReconcileES2.Value,ExtractionBin:ExtractionBinES2.Value})

The Default(Seasoning) created 2 lines in my Sharepoint list as oppose to 1.

Thanks again for your help

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WarrenBelz 155,752 Most Valuable Professional on at

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Thanks @AllyCrop ,
I was following your syntax on that one.
I am glad you have it going now.

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

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