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Separate approval status of an item

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Posted on by Community Power Pla... Microsoft Employee

Hello, I am creating an approval application form that have a review button.
So the scenario is I have a form that will be sent out to 3 different reviewers/roles (Manager, HR and Project Lead).

A is employee. B is Manager. C is HR.

B acknowledge by click on Review button. In Listing view, A form status will appear as "Reviewed".

In C Listing view, will remain Submitted as they haven't click on Review button yet.

Is there a way to make the status to only show based on the current reviewer? Or I have to create three different status column in SharePoint?

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WarrenBelz 155,675 Most Valuable Professional on at

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Hi @Anonymous ,

You can detect the current user User().Email and if you have a list of these with their role, you could base the Status on a Lookup of this list (using names UserMail and Role for fields and Reviewers for list)

LookUp( Reviewers, UserMail = User().Email ).Role

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Abhilash_Swain

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Hi @anonymia25 ,

I will suggest creating the status column with values like Submitted, Reviewed By Manger , Reviewed By HR, Reviewed By Project Lead, or Completed.

Create a new column as Log to trace time stamp of each action. ( If required- else not needed)

Action	Status	Log (Create a new column to track)
Form Submitted	Submitted	4-jan-12AM- Submitted
Manager Reviewed	Reviewed By Manger	4-jan-12AM- Submitted 5-jan-10AM-Reviewed By Manger
HR Reviewed	Reviewed By HR	4-jan-12AM- Submitted 5-jan-10AM-Reviewed By Manger 5-jan-3.12 PM- reviewed By HR
Reviewed By Project lead	Reviewed By Project Lead/Completed	4-jan-12AM- Submitted 5-jan-10AM-Reviewed By Manger 5-jan-3.12 PM- reviewed By HR 5-Jan-4PM- Completed