Licensing Error w/ Power Automate sending email from Power BI

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Posted on 12 Mar 2024 16:31:14 by zjwright

Hello,

I am looking to use Power Automate to export PDFs from a BI report & have this emailed to a team daily. I have a BI report saved to our shared workspace and have created a flow in Power Automate to send PDF emails of that report.

When I test the flow, I am getting the "Forbidden" error message on the "Export to file for Power BI Reports" step. When I check the messaging, I can see the following error message "Report requested for export is not on dedicated capacity". I have researched these errors & it appears I need the Power BI Premium license for this flow to work, but haven't been able to find a concrete yes or no. Is premium needed to run this automated flow?

I have Power BI Pro & the standard version of Power Automate. Attached images of the flow & error.

Thank you for taking the time to read/respond!

PA-Flow.JPG

Error-Message.JPG

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lbendlin 8,332 Super User 2025 Season 2 on 12 Mar 2024 at 22:17:01

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Re: Licensing Error w/ Power Automate sending email from Power BI

Yes, the semantic model for that report needs to reside in a workspace that is in a EM, premium or Fabric capacity SKU. See the "prerequisites" section.

Export and email a report with Power Automate - Power BI | Microsoft Learn

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zjwright 8 on 14 Mar 2024 at 18:10:29

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Re: Licensing Error w/ Power Automate sending email from Power BI

@lbendlin I upgraded to Power BI Premium, but am still getting this error, any idea why that might be?

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lbendlin 8,332 Super User 2025 Season 2 on 14 Mar 2024 at 23:35:10

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Re: Licensing Error w/ Power Automate sending email from Power BI

no but now that you have a Pro license you can raise a Pro ticket at https://admin.powerplatform.microsoft.com/newsupportticket/powerbi

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zjwright 8 on 15 Mar 2024 at 12:39:25

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Re: Licensing Error w/ Power Automate sending email from Power BI

Will do, Thank you!

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55552 673 on 05 Sep 2025 at 23:15:23

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Licensing Error w/ Power Automate sending email from Power BI

We have been having the same problem. Switched the user who created the flow (and the Power BI report) to a Premium per User license, switched the workspace containing the report and model to Premium, but still getting a similar error (Feature not Supported) in the Export to Power BI action.
This worked for about 4 months straight, but likely the user had signed up for a free trial, and it just expired.

So should this work when user is Premium and Workspace with the report and model is premium?

OR, is one of the capacity license upgrades required? The Microsoft article says this: (see below). Does Premium count as "reserved capacity?"
The capacity licensing is very expensive.

Prerequisites

To follow along, make sure you have the following prerequisites:

At least one workspace in your Power BI tenant backed by a reserved capacity. This capacity can be any of the A1/EM1 - A6/P3 SKUs. Read more about reserved capacities in Power BI Premium.

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lbendlin 8,332 Super User 2025 Season 2 on 06 Sep 2025 at 00:30:31

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Licensing Error w/ Power Automate sending email from Power BI

Yes, it is supposed to work with Fabric SKUs. Not sure if PPU is still supported.

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