Sharing Apps - adding Security Users

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Posted on by ghdunn

409

I am sorry but I am new to Power Apps administration and I am probably making a basic error.

when I try to follow the instructions on sharing Model Driven Apps (below)

I think I create a new security setting ok, but when i come to add Security Users, the link takes me back to my Outlook 365 admin page. I created a new 'test' user there, but can't see that in the Security Users list. What am I missing?

More generally, what is the best reference for Model Driven Apps/Common Data Model Administration training?

To share model-driven apps, follow these steps.

1. Create a security role

Go to the Security Setting and create a new security role that includes all the entities used by your app.

2. Assign users to the security role

Open the Security Users page for your instance and choose the users you want to share with.

3. Add the security role to your app

From the My apps page, select the shorcut menu on your app's tile to open the Manage Roles box. Choose the security role you created in step 1.

4. Share the link to your app directly with users

https://org9c804fb7.crm11.dynamics.com/main.aspx?appid=fe236f36-182a-ea11-a810-000d3a86bd1a

Learn more about sharing model-driven apps

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ghdunn 409 on at

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Re: Sharing Apps - adding Security Users

@v-xida-msft, @Pstork1

Just to let you know, guys...raised a ticket and L1/L2 couldn't help. Just got off with L3, but as soon as I logged on to replicate the problem, it had corrected itself.

We agreed it must have been a replication delay....almost 48 hours!

Gerald
ghdunn 409 on at

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Re: Sharing Apps - adding Security Users

@v-xida-msft

I think i have allocated licences:

I have raised a ticket, thank you
v-xida-msft on at

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Re: Sharing Apps - adding Security Users

Hi @ghdunn ,

Have you assigned a proper license for the added user in your Office 365 Admin Center?

In default, if you added a new user in your Office 365 Admin Center, and assigned proper PowerApps/Flow license to the user, when you open the Enabled Users list, the new added user would be listed there.

If the issue still exists, please consider submit an assisted support ticket through the following link:

https://powerapps.microsoft.com/en-us/support/pro

Best regards,
ghdunn 409 on at

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Re: Sharing Apps - adding Security Users

@Pstork1
yes...I did that already...blank. Have raised a ticket.

g
Pstork1 66,287 Most Valuable Professional on at

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Re: Sharing Apps - adding Security Users

One other thing to check. Look at the list of Disabled Users in Dynamics to see if the user you are looking for is there. That happened to me recently. We found out that the environment had been associated with a Azure AD security group and that user wasn't a member.
ghdunn 409 on at

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Re: Sharing Apps - adding Security Users

@Pstork1
OK...will do! Many thanks.

I will give kudos for the moment, then update this thread when I get to the bottom of it.

G
Pstork1 66,287 Most Valuable Professional on at

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Re: Sharing Apps - adding Security Users

The Dunn (Upgrade) environment is probably an artifact left over from the CDS upgrade from V1 to v2. As such it won't have connections to the newer security setup. That is, unless you named it that way. If you didn't add the "(Upgrade)" to the environment name you'll need to open a support call to get the CDS database issue resolved.
ghdunn 409 on at

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Re: Sharing Apps - adding Security Users

@Pstork1

But the user does not seem to be visible in any of the environments I have. I understand your point about the developer licence, but when I use the one circled, I get the same problem...my user does not appear in the list of security users.
Pstork1 66,287 Most Valuable Professional on at

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Re: Sharing Apps - adding Security Users

Make sure that you are using the Trial Power Apps license from the Dynamics Trial. Also make sure that the environment you are running in has a CDS database. If you are using the Community Developer license that is for a single user so sharing can't be setup in that environment.
ghdunn 409 on at

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Re: Sharing Apps - adding Security Users

Thanks @Pstork1

I have a Dynamics Trial, a Power Apps trial and a CDS Community Developer licence currently.