Counting a total from numbers in a Sharepoint list

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Posted on by ZowieS

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Hi,

I have a Sharepoint list where a column (text) has a numeric value (e.g 2) in it.

How do I show the totalt number for the current user?

The Data:

User A - 1 day

User A - 2 days

User B - 1 day

Result:

User A = 3 days

User B = 1 day

Background

I'm building a Leave-app and I want to show (to the current user) the total number of Leave days he/she has got approved on the current year.

Thank you!

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Building Power Apps

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Slaverty 218 on at

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So if you're storing usernames, you could try something like the following.

Count(Value(Filter(MyData, user = User().FullName).DaysColumn))

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Mira Ghaly 11,415 Moderator on at

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@ZowieS

Please try the below to genarate your collection that displays user , sum of days:
You add this formula on the visible of your screen or on the start property of your application

ClearCollect(list1,AddColumns('Sharepoint List',"User",CC.DisplayName));
// Where CC the your User Column name
ClearCollect(list2,GroupBy(list1,"User","UserGroup"));
User Group is your grouping name you can use as it is
ClearCollect(list3,AddColumns(list2,"SUM",Sum(UserGroup,DAYS)));
//SUM is the new sum column that will be displayed on list3
//DAYS is the Days Column in your list

list3 can be used now as your table datasource.

If this post helps you with your problem, please mark your as Accepted solution.
If you like my response, please give it a Thumbs Up.
MG (Naturally Curious)

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ZowieS 124 on at

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Hi @Slaverty,

Sorry, that didn't work.
I got the following error message:

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ZowieS 124 on at

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Hi @Mira_Ghaly,

I'm sorry but I don't fully understand.

"ClearCollect(list1,AddColumns('Sharepoint List',"User",CC.DisplayName));"
-What is "User"?

"ClearCollect(list2,GroupBy(list1,"User","UserGroup"));"
-What should "UserGroup" be? Is it something from my Sharepoint List?

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Slaverty 218 on at

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Apologies, I had hoped "Value" would have ignored the "Days" section of your column but I see from my own testing this is not the case.
Also, I shouldn't have used "Count", "Sum" would be required instead.

I have tested the below and it is working with the following assumptions - The usernames stored in your table match exactly the usernames of the logged in user, and secondly, your days column is all in the format "X Days" (*Number* space "Days")

Sum(ForAll(Filter(YourData, Username = varCurUser), Value(Left(DaysColumn, Find(" ", DaysColumn)))), Value)

I think you already know this based on your last reply, but to get the "varCurUser" I used "Set(varCurUser, User().FullName)"

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ZowieS 124 on at

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Hi @Slaverty,

Thank you! It looks better. That works but I got nothing in return:

I should get " 1 " now. At least until I filter only on the "Approved"

@Slaverty wrote:
I think you already know this based on your last reply, but to get the "varCurUser" I used "Set(varCurUser, User().FullName)"
Yes, my varUser is my variable that contains information on the current logged in user such as UPN, Displayname, Manager, Direct reports etc etc 🙂

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Slaverty 218 on at

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@ZowieS
Hi,
Looking at your screenshot, it doesn't look like your days column is in the format "X Days" so try the following formula instead

Sum(ForAll(Filter(LedighetV2, UPN = varUser.UserProfile.userPrincipalName), Value('Antal dagar')), Value)
Essentially just removing the whole "Left" formula.

And if your days column is already formatted as a number, you should be able to further simplify to the below.
Sum(Filter(LedighetV2, UPN = varUser.UserProfile.userPrincipalName), 'Antal dagar')

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ZowieS 124 on at

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Hi @Slaverty,

Ah, yes. The column only contains a number and the column is in text format (for now).

Both worked, Thank you so much for your help!

Cheers

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MH3 1,059 on at

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Hi @Slaverty ,

I have two lists,

1) LeaveReQuets (List A)
2) EmployeeLeaveBalance (List B)

both list contains a Same column (Which is Person or Group) EmployeeName,
Now, I want to show the Number Column Value from List B in the label in PowerApps, by comparing the two person fields.

While Annual Balance is the Number Coloumn, I want to show the number in the Label.

Any IDea??

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Slaverty 218 on at

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Hi @MH3

You probably want to start your own thread about this rather than tagging onto someone else's.

But in case this solves your issue, taking a quick look I'd say you're missing a "First" formula.
See, "EmployeLeaveBalance.'Annual Balance'" is a reference to a table, labels are unable to display tables. What you need to do is provide the label with a value. You can do this by wrapping your table reference with a "First" command. Eg.
First(EmployeeLeaveBalance).'Annual Leave'

If that doesn't solve your issue, please start a new thread about this.

Regards,
Sean

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