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Power Platform Community / Forums / Power Apps - Power Apps Governance and Administ... / Trimming down the capa...
Power Apps - Power Apps Governance and Administ...
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Trimming down the capacity usage of environments

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Posted on 27 Sep 2023 12:42:07 by SRD1249 4

Hi everyone! 

 

I need a tad of help regarding the capacity usage of environments of my organization, specifically the Default which is using 30+ gb of space, when I checked through the admin center I realized that almost all of the usage came from a type called "AnnotationBase" and while searching I couldn't find a definitive answer.

 

What is AnnotationsBase?, What can provoke it? and how can I trim it down in a safe way?

 

 

All answers are greatly appreciated

 

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Environment
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  • Parvez Ghumra Profile Picture
    Parvez Ghumra 1,579 Moderator on 02 Oct 2023 at 20:36:26
    Re: Trimming down the capacity usage of environments

    @SRD1249 The annotation table is where file attachments are stored - typically if you use the standard 'Notes' functionality for file attachments in Dynamics 365/Model Driven Apps.

     

    Generally this usage is not recommended for large files. There's some good general advice on freeing up storage space here: https://learn.microsoft.com/en-us/power-platform/admin/free-storage-space

  • AlbertoCastro Profile Picture
    AlbertoCastro 1,197 Most Valuable Professional on 02 Oct 2023 at 10:32:12
    Re: Trimming down the capacity usage of environments

    From https://make.powerapps.com/ go to Default environment;

    albertocaa_0-1696242725050.png

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    Alberto

  • SRD1249 Profile Picture
    SRD1249 4 on 29 Sep 2023 at 12:08:03
    Re: Trimming down the capacity usage of environments

    And how could I see whats on this table or from where I can see it , to verify whats being stored in this table and evaluate to erase it 

  • AlbertoCastro Profile Picture
    AlbertoCastro 1,197 Most Valuable Professional on 28 Sep 2023 at 07:02:24
    Re: Trimming down the capacity usage of environments

    This table is this:
    https://learn.microsoft.com/en-us/power-apps/developer/data-platform/webapi/reference/annotation?view=dataverse-latest

    albertocaa_1-1695884522256.png

    AnnotationBase must be a legacy name fron Dynamics365.

    -------------------------------------------------------------------------
    If I have answered your question, please mark your post as Solved.
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    Regards
    Alberto

  • SRD1249 Profile Picture
    SRD1249 4 on 27 Sep 2023 at 18:23:30
    Re: Trimming down the capacity usage of environments

    Hi, 
    Thats what we are trying to identify, for that reason I wanted to know what AnnotationBase is, in the documentation you posted I didnt saw AnnotationBase, so could you explain me what is it?

     

    From a quick glance the environment has tables but none of the has enough data to reach the amount of 30gb, and most of the are empty

  • AlbertoCastro Profile Picture
    AlbertoCastro 1,197 Most Valuable Professional on 27 Sep 2023 at 13:18:32
    Re: Trimming down the capacity usage of environments

    Hi,

    looking in google it seems a table called "Note" to store documents:
    https://learn.microsoft.com/en-us/power-apps/developer/data-platform/attachment-annotation-files?tabs=sdk

     

    May you have any apps or flows in the enviroment that is using without control.
    You can edit the table and see this documents and clicking in Using this table to can view the apps or flows dependents.

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    If you like my response, please give it a Thumbs Up.

    Regards
    Alberto

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