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Dataverse tenant has reached its maximum capacity

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Posted on by IT-17100943-0

Our current Dataverse tenant has reached its maximum capacity. Could you recommend any strategies for optimizing our existing data storage, or should we consider migrating to an alternative data source?

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Microsoft Dataverse with Power Apps

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MichaelFP 1,847 Super User 2025 Season 2 on at

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hello

I believe you need to check regarding data retation policy for you company. Check which data you can clean up and what not for the release space. Another thing reagading to the space, check if there is another environment like development or UAT if can delete data to free up space too.

For the data that you can't delete and keep it, you need to validate the approach the company would like to have access.

Dataverse has Long term retation data that help you if that -> Microsoft Dataverse long term data retention | Microsoft Learn

When a customer request that I usually do following approach:

Try to free up space from non-production environments

Try to free up space from production environment

free up workflow logs

free up space plugin trace logs

free up from audit logs

Check which tables can be clean up with out affect long term retation and clean up

Apply the long term retation

Using OOB feature

SQL database

Azure Blob Storage

I hope that this insights could help you.

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bscarlavai33 752 Super User 2025 Season 2 on at

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You can leverage this to see where the majority of your storage is being used. Is most of it in Files or Logs? Files are better stored in another system like SharePoint or OneDrive, etc. Logs can be cleaned up like Michael mentioned.

https://learn.microsoft.com/en-us/power-platform/admin/capacity-storage

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