Power Platform Community Forum Thread Details

Hey experts,

I need to create a flow for users to submit answers for set of questions along with pictures which was created by Microsoft forms. the submitted response needs to save in PDF format on a SharePoint site. I have tried several times using deferent actions and features but unable to build the flow still. I am new to power automate and seeking your support to achieve the goal. So, please let me know if anyone know how to do it.

Categories:

Building flows

Hi @DilanR, Hope you are doing well! I will try to give high level flow step by step:

1. Create Your Flow in Power Automate

Go to Power Automate.
Click Create > Automated flow.
Name your flow (e.g., “Save Forms Responses as PDF”).
Choose trigger:
- Search for and select When a new response is submitted (Microsoft Forms).
- Pick your form from the list.

2. Get Response Details

Add an action: Get response details (Microsoft Forms).
Fill in your form and response ID as dynamic content.

3. Handle Images (File Uploads)

If your form includes image uploads:
- Use Get file content (OneDrive or SharePoint) to fetch uploaded images.
- Uploaded files are stored in the form owner’s OneDrive. Use the file response details to get the file path.

4. Create an HTML Representation

Use Compose or Create HTML Table action to convert form responses into an HTML layout.
For images, embed them using <img src="data:image/..."> tags with Base64 content (fetched from file content).

Tip: Building a neat HTML representation lets you control how your final PDF will look.

5. Convert HTML to PDF

For built-in or no-cost options, use OneDrive for Business’s “Convert file” action to turn your HTML file into PDF.
Alternatively, services like Plumsail Documents or Muhimbi provide advanced PDF conversion (these may require a subscription or a free trial).
Set the HTML or response details as input.
Output a PDF file.

6. Save the PDF in SharePoint

Add Create file (SharePoint) action.
Set the Site Address, Library, Filename, and File Content (the output PDF).

Check this: https://youtu.be/3wq0wqucSNE

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Thanks,
ANB