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Posted on by Community Power Pla... Microsoft Employee

I have a form which is completed by different users (never the same users for different forms) at different stages of the forms cycle.

To describe this I will use User1 User2 User3 (but these are never static for different forms, but static for 1 item (SPO)).

User1 is to complete PartA and 1 other Part ranging from PartB-PartF.

I want to display in view mode to User2 PartA and the 1 other part, i.e. PartB which User1 completed, and then Usere will complete PartG1

All the parts are on different screens so that works.

I guess all I'm looking to do is User2 receives an email (this is working), they click on the link and it takes them to the partially completed form by User1, Ideally I want to display the data on the same screens as the edit form, so changing the form properties to DisplayForm so its view only.

I've seen this vid and tried it but cant get it work, the formmode view but the form does not have any data.

Just looking to understand how others would set up a similar scenario to mine, where I have around 10-15 screens, I really don't want to replicate them all, just to display the items data in view mode?

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eka24 20,925 on at

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Your request is not very clear, Further Explanation would help. But these are the Modes of the form:

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Community Power Pla... Microsoft Employee on at

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Hi @eka24
Apologies, I will try to explain again.
When User1 completes PartA(HomeScreen) and another form, from a choice of PartB-F, lets say PartB (PartBScreen) on the PartBScreen I have a submit button which patches PartA and PartB forms and submits. This also send an email to some users, namely User2.
I want to be able to say when User2 clicks the URL in the email, for them to be directed to the same HomeScreen and same PartBScreen, but in View Mode.
Just realised I'll probably have to hide the submit button and make it a next button for User2 to be able to navigate to PartGScreen, which will need to be in edit mode, so they can enter between 1-5 additional usernames, for the above process to progress, I did not mention this as I thought if i can get the first part to work, this will be relatively easily.
I saw a video (https://www.youtube.com/watch?v=72I2od3EteY) where you can change the modes depending on if its edit, or new, but i couldn't get it to work. So was curious how others may set up similar situations?

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eka24 20,925 on at

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Inert two buttons and put this onselect:
For new form
NewForm(Yourformname)

For editing
EditForm(Yourformname)

Showing what you have may help if the above does not resolve your issue.

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Community Power Pla... Microsoft Employee on at

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@eka24
Based on the video I have already tried this, but i cant get the data to display when i click the arrow from my gallery, which should show me the item rather it just display a blank view form this is what I have set up:
On the Gallery select icon OnSelect:
Set(VarRecord, ThisItem); Navigate(HomeScreen);
Set(VarMode, "View");Navigate(HomeScreen,Transition.None)
On the + icon OnSelect:
Set(VarMode, "New"); Navigate(HomeScreen)

OnVisible of HomeScreen I have:
If(VarMode = "View", ViewForm(Form1_1),NewForm(Form1_1))

But I don't get the data displayed.

Even if i get this to work, i'm unsure how i set this up for when User2 comes to the form via a deep link found in the email, for them to be directed to the above item in view mode?

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Community Power Pla... Microsoft Employee on at

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I think I've spent too much time trying to get it to work, will go the long winded way of just duplicating each screen and making it a view only, will help with changing the navigation on the buttons

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