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Power Platform Community / Forums / Power Automate / Daily update of a Shar...
Power Automate
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Daily update of a SharePoint List from a Excel File in 2021

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Posted on by 68

Hi!

I think updating (complete, regularly) a SP List from a CSV or Excel File is a very common use case and I am astonished that in 2021 it's still a quite cumbersome job to accomplish.

I regularly check the Internet for solutions, but I always end with something like "delete all items of list and add each row from CSV file" or then use a quite complicated Flow that finds the differences (new, gone, changed items). Both will cause a large amount of API Calls, too!

Who else thinks there should be a simpler solution to that, like "DELETE FROM myList WHERE true" and "INSERT INTO myList FROM CSV_File" if the columns of both CSV and SP List are identical? Or am I missing something?

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  • Hardesh15 Profile Picture
    7,087 Super User 2024 Season 1 on at

    @Gianluca It depends how effectively you build your flow. Use more expressions than Action then it will reduce your API calls.

    How many columns are changing in your excel file daily?

    Please 'Thumbs Up' the posts that helped you and 'Mark as Solution' if my post answered your question.

    @Hardesh /Gopenly.in

  • Gianluca Profile Picture
    68 on at

    @Hardesh15 You are right, I can reduce API calls, but the whole process is a bit too complicated IMO.
    I am changing all the columns, basically I want to replace the content of the SharePoint list with the content of the CSV/Excel File on a daily (nightly) basis. Of course I can use the Excel Business Connector, but that is too slow as it uses the Power Query engine in the background...

  • Hardesh15 Profile Picture
    7,087 Super User 2024 Season 1 on at

    @Gianluca  In that case buy Flow premium plan which includes more api calls. This is the logic of Microsoft to mint money. When you process more you will pay more.

    Please 'Thumbs Up' the posts that helped you and 'Mark as Solution' if my post answered your question.

    @Hardesh /Gopenly.in

  • Gianluca Profile Picture
    68 on at

    @Hardesh15 I'm aware of that logic. It's just not so logical to be forced to do something, which in SQL can be done with two statements... in 2021 (soon 2022).

  • Hardesh15 Profile Picture
    7,087 Super User 2024 Season 1 on at

    @Gianluca  Yes in SQL we can process thousands of record instantly.

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