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Help with splitting a multi-value person field from SharePoint list in PowerApps

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Posted on by desreed

Hello, and Happy New Year to you all,

I have a SharePoint list which contains a number of columns. I want to use 2 of those to create a collection within a PowerApp. The scenario is the list is a list of different teams, and contains details of who is in each team. A person can be in more than one team. It contains the following columns (amongst others):

TeamName - text field

TeamMembers - a multi-value person field

It looks a little like this:

RecordID	TeamName	TeamMembers
1	HR	Jim; Jane; Bob; Steve
2	Finance	Steve; Betty; Ryan
3	Marketing	Alison; Jenny

Note that the Steve in HR is the same as the Steve in Finance - i.e. he works in 2 teams.

The collection I'm trying to achieve would looks something this:

TeamName	TeamMember
HR	Jim
HR	Jane
HR	Bob
HR	Steve
Finance	Steve
Finance	Betty
Finance	Ryan
Marketing	Alison
Marketing	Jenny

So 1 record per person, per team. As Steve is in 2 teams, he has 2 records.

The use case here is I want to use this table to manage who can see / edit records within the app. I want only HR people to be able to edit HR records, only Finance people to be able to edit finance records...etc. Unfortunately our active directory does not have sufficient detail to use that as the source - this need is more nuanced than that.

Any help in how to achieve this would be much appreciated.

Thank you in advance

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Building Power Apps

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mdevaney 29,991 Moderator on at

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@desreed

I would suggest using the UNGROUP function to unpack the grouped names.

ForAll(your_collection_name, Collect(my_solution_name,Ungroup(your_collection_name,"TeamMember")) );

If you want to show only the TeamName and DisplayName you can take an extra step and use SHOWCOLUMNS.

ForAll(your_collection_name, ShowColumns( Collect(my_solution_name,Ungroup(your_collection_name,"TeamMember")), "TeamName", "DisplayName" );

Please note that DisplayName is what the person object gets the employee name from. You can rename it if you like using RENAMECOLUMNS.

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desreed 26 on at

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Thanks @mdevaney. - the UNGROUP function is what sorted it for me.

I couldn't get the formula you had in your second example to quite work, but got what I needed by creating a second collection, using the collection created by your first example as a source and SHOWCOLUMNS. Exactly what I needed - thank you very much.

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Staroni 2 on at

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Can you share the whole solution? How did you collect the Sharepoint Person field in Collection in Power App?
Thank you in advance

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