Power Apps

Teams Environments - Dataverse for Teams

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Posted on by LorenaCucu

Hei!

How can one bets go around cleaning up and blocking these dataverse for teams environments?

1. Block creation for dataverse for teams environments? Block Teams apps?

2. Best way to understand why they do not seem to be auto deleting even if the env has no apps or flows? I assume it has something to do with dataverse but can one check if any data is stored or how can this be managed?

3. Cleaning existing - just deleting the environment does not delete the Teams team, right?

I assumed before there was an auto cleaning but seems like it stopped working? I see environments with no apps or flows and they still exist. I am uncertain if maybe i cannot see what is in the team and how best to delete these environments, without deleting the actual team.

If I get confused, i can imagine the poor users are even more so. I need to understand step by step the best approach to remove these and block.

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Microsoft Dataverse with Power Apps

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Valantis 2,535 on at

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Hi @LorenaCucu,

what i recomend is first block the relevant Teams apps for most users, then review existing Microsoft Teams environments in PPAC, verify resources/storage, and only then delete the environment where the Team should remain. (Microsoft Learn)

Best regards,

Valantis

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Aikuido2 116 on at

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Hey @LorenaCucu,

yes, you have to block the teams-app for powerapps. By deleting the Teams-Env in the powerplatform, the ms-channel will remain.

We blocked it in our group, but some units need the access via MS-Teams. My idea was it to give them acces to the teams-app through one AD-Group. And parallel deleting all new Team-Envs with this flow:

The user who automatically created a new Teams-env gets also emailed with a link for the browserapp of powerapps.

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LorenaCucu 16 on at

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@Valantis but how can we see any data stored? Its not possible from PPAC - environment to see the data stored.

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Valantis 2,535 on at

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Hi @LorenaCucu,

PPAC shows capacity and per‑table consumption only; it doesn’t expose the actual records. Use PPAC for storage insights, then open the environment’s app or the maker portal to see the data.

What stays correct

Block/limit Teams apps, review environments, validate storage usage in PPAC, then decide what to delete or keep. PPAC shows Database/File/Log usage and “Consumption per table.” Source: https://learn.microsoft.com/power-platform/admin/capacity-storage#dataverse-page-in-licenses-preview and https://learn.microsoft.com/power-platform/admin/analytics-common-data-service

What to adjust

To view records:

Open the environment and search data in a model-driven app: Power Platform admin center → Manage → Environments → select environment → Open → pick the app → use Search and open records. Source: https://learn.microsoft.com/power-platform/admin/dataverse-privacy-dsr-guide#personal-data-stored-in-databases-of-dataverse

Or use the maker portal: make.powerapps.com → switch to the target environment → Dataverse → Tables → open a table (export if needed). Source: https://learn.microsoft.com/power-platform/admin/dataverse-privacy-dsr-guide#personal-data-stored-in-databases-of-the-previous-version-of-dataverse

Best regards,

Valantis

✅ If this helped solve your issue, please Accept as Solution so others can find it quickly.

❤️ If it didn’t fully solve it but was still useful, please click “Yes” on “Was this reply helpful?” or leave a Like :).

🏷️ For follow-ups @Valantis.

📝 https://valantisond365.com/

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Valantis 2,535 on at

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Hi @LorenaCucu,

Just wanted to check in and see if everything is working now. If you still need any help, feel free to let me know.

Also, if the issue is resolved, it would be great if you could mark the answer as solved so others with the same question can find it easily.

Thanks and have a great day!

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