Split text in power automate

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Posted on by rrrradfafwgvafv

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Hi everyone,

How to transfer this kind of data from Outlook to Excel table? Please help me, thanks.

Email Body:

Excel table:

also 1 more question, is it only available to transfer data to excel table? what if i do not create a table in excel, is it still another way to transfer data to excel?

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Power Automate Desktop

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AK88 453 on at

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Hi @rrrradfafwgvafv ,

Kindly find and try the below steps:
1. Read the email body
2. Create a data table with required columns
3. loop the items and store the values in to data table
4. Update Data table to the new excel.

thanks,

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Deenuji_Loganathan_ 6,255 Moderator on at

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Try the below approach:

Code:

Outlook.Launch Instance=> OutlookInstance Excel.LaunchExcel.LaunchUnderExistingProcess Visible: True Instance=> ExcelInstance Outlook.RetrieveEmailMessages.RetrieveEmails Instance: OutlookInstance Account: $'''Deenu@microsoft.com''' MailFolder: $'''Inbox''' EmailsToRetrieve: Outlook.RetrieveMessagesMode.All MarkAsRead: False ReadBodyAsHtml: False SubjectContains: $'''Class Marks''' Messages=> RetrievedEmails SET EmailBody TO RetrievedEmails[0].Body SET DataTable TO { ^['Class', 'Student Number', 'Student Name', 'Gender'] } Text.SplitText.Split Text: EmailBody StandardDelimiter: Text.StandardDelimiter.NewLine DelimiterTimes: 1 Result=> TextList LOOP FOREACH CurrentItem IN TextList IF IsNotEmpty(CurrentItem) THEN Text.SplitText.SplitWithDelimiter Text: CurrentItem CustomDelimiter: $'''|''' IsRegEx: False Result=> Tablelist Variables.AddRowToDataTable.AppendRowToDataTable DataTable: DataTable RowToAdd: Tablelist END END Variables.DeleteRowFromDataTable DataTable: DataTable RowIndex: 0 Excel.WriteToExcel.WriteCell Instance: ExcelInstance Value: DataTable.ColumnHeadersRow Column: $'''A''' Row: 1 Excel.WriteToExcel.WriteCell Instance: ExcelInstance Value: DataTable Column: $'''A''' Row: 2 Excel.SaveExcel.SaveAs Instance: ExcelInstance DocumentFormat: Excel.ExcelFormat.FromExtension DocumentPath: $'''C:\\Boot\\Classmark.xlsx'''

Input:

Output:

Thanks,
Deenuji Loganathan 👩‍💻
Automation Evangelist 🤖
Follow me on LinkedIn 👥

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rrrradfafwgvafv 108 on at

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Hi Sir,
this is the outcome, not what i wanted.

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Deenuji_Loganathan_ 6,255 Moderator on at

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@rrrradfafwgvafv

I've revised my response once more. Kindly review the response above again.

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rrrradfafwgvafv 108 on at

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it works now, many many thanks.

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rrrradfafwgvafv 108 on at

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Hi Sir,

But what if my data is huge, it is around 10000 rows of data. Is there any faster way to transfer the data instead of keeping inserting a row? can i just directly paste the split data to excel?

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Deenuji_Loganathan_ 6,255 Moderator on at

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Go with .Net scripting language:

Code:
Outlook.Launch Instance=> OutlookInstance Excel.LaunchExcel.LaunchUnderExistingProcess Visible: True Instance=> ExcelInstance Outlook.RetrieveEmailMessages.RetrieveEmails Instance: OutlookInstance Account: $'''Deenu@microsoft.com''' MailFolder: $'''Inbox''' EmailsToRetrieve: Outlook.RetrieveMessagesMode.All MarkAsRead: False ReadBodyAsHtml: False SubjectContains: $'''Class Marks''' Messages=> RetrievedEmails SET EmailBody TO RetrievedEmails[0].Body SET DataTable TO { ^['Class', 'Student Number', 'Student Name', 'Gender'] } Scripting.RunDotNetScript Language: System.DotNetActionLanguageType.CSharp Script: $''' // Split the email body into lines string[] textList = EmailBody.Split(new string[] { \"\\n\" }, StringSplitOptions.RemoveEmptyEntries); // Process each line foreach (string currentItem in textList) { if (!string.IsNullOrWhiteSpace(currentItem)) { // Split the line using custom delimiter | string[] tableList = currentItem.Split(new string[] { \"|\" }, StringSplitOptions.None); // Add the row to DataTable DataRow newRow = dataTable.NewRow(); newRow.ItemArray = tableList; dataTable.Rows.Add(newRow); } }''' @'name:EmailBody': EmailBody @'type:EmailBody': $'''String''' @'direction:EmailBody': $'''In''' @'name:dataTable': DataTable @'type:dataTable': $'''Datatable''' @'direction:dataTable': $'''InOut''' @dataTable=> DataTable Variables.DeleteRowFromDataTable DataTable: DataTable RowIndex: 0 Excel.WriteToExcel.WriteCell Instance: ExcelInstance Value: DataTable.ColumnHeadersRow Column: $'''A''' Row: 1 Excel.WriteToExcel.WriteCell Instance: ExcelInstance Value: DataTable Column: $'''A''' Row: 2 Excel.SaveExcel.SaveAs Instance: ExcelInstance DocumentFormat: Excel.ExcelFormat.FromExtension DocumentPath: $'''C:\\Boot\\Classmark.xlsx'''

Thanks,
Deenuji Loganathan 👩‍💻
Automation Evangelist 🤖
Follow me on LinkedIn 👥

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Deenuji_Loganathan_ 6,255 Moderator on at

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@rrrradfafwgvafv

The above .Net code based solution very much faster than PAD based solution.

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