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Creating Form for Dataverse Items in Gallery

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Posted on by AB-03121629-0

Hello!

I currently have a Gallery that is displaying items from a Dataverse table. I want to make an edit button that will create a popup window that will give users a Form control to allow them to make changes to that dataverse item. I know how to make a popup window using visibility properties, and I know that the edit button will need to store the id of the gallery item to give to the form control for context, but I don't know how to get the form control to read the properties from that row item id and populate the form values with what's already in the dataverse entry. Then a user can enter make edits to the content in the row item and save changes. Is there any way to do this? I'm trying to avoid creating individual text inputs and creating a power automate flow to update if I can do all that within a form control. Thanks!

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MichaelFP 2,001 Moderator on at

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I think that is doable to do that without Power Automate.

First thing is to store the whole record when you select (OnSelect)

Set(varSelectedItem, ThisItem);

Now configure you Form control with the following properties:

- DataSource: the same table of the record
- DefaultMode: FormMode.Edit

- Item: varSelectedItem (the item that you saved on the variable)

Because you have your whole record (that is from the same table) the form it will load fine with the data.

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11manish 3,333 on at

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Yes — this is exactly what the Edit Form control in Microsoft Power Apps is designed for. You do not need Power Automate and you do not need to manually create individual inputs. The form can automatically load the selected record from Microsoft Dataverse and save updates.

store ThisItem from the gallery

set the form Item property to that record

use SubmitForm() to update Dataverse

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Kalathiya 2,456 Super User 2026 Season 1 on at

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Hello @AB-03121629-0,

Yes, you can do this directly with an Edit Form control.

Please follow below steps to do:

#1. On your Edit button inside the gallery, open the popup and switch the form to edit mode:

EditForm(YourFormControlName); UpdateContext({_selectedItem:ThisItem,_openEditPopUp:true}); //YourFormControlName - Replace with your form control name

#2. Add an Edit Form inside your popup.

#3. Set the form’s DataSource to your Dataverse table.

#4. Set the form’s Item property to the selected record from the gallery:
_selectedItem

This will load the selected record into the form, allow the user to edit it.

#5. For the Save button in the popup, just submit the form:

SubmitForm(YourFormControlName); //YourFormControlName - Replace with your form name..

#6. Select the Form control and go to the OnSuccess property.

ResetForm(YourFormControlName); UpdateContext({_selectedItem:Blank(),_openEditPopUp:false}); //YourFormControlName - Replace with your form name.

When the form submission is successful, the OnSuccess property will execute, which resets the form and closes the popup.

Your can use _openEditPopUp variable to open and close the PopUp upon clicking on Edit Icon.

Reference link for more details:

https://www.matthewdevaney.com/power-apps-form-modes-newform-editform-and-viewform/

If this response resolves your issue, please mark it as the Verified Answer so it can help other community members as well.

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DP_Prabh 381 on at

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Hi @AB-03121629-0,

To allow users to edit a record from a Gallery and update the Dataverse table, we use a Power Apps Edit Form (out-of-box control) inside a popup container. The form is connected directly to the Dataverse table so it can automatically load and update the selected record.

1. Edit Button in the Gallery

When the user clicks the edit button, we store the selected gallery record in a variable and open the popup.

Set(varEditRecord, ThisItem); Set(varShowPopup, true); EditForm(frmEdit)

ThisItem represents the current gallery row.

2. Popup Visibility

The popup container is shown only when the variable is true.

Visible = varShowPopup

3. Edit Form Configuration

DataSource

'Your Dataverse Table'

Item

varEditRecord

This binds the form to the selected gallery record and automatically populates the fields with existing Dataverse data.

4. Save Button

When the user saves, the form updates the Dataverse record.

SubmitForm(frmEdit)

5. Close Popup After Save

Set the form OnSuccess property:

Set(varShowPopup,false)

This approach avoids creating individual input controls and Power Automate flows because the Edit Form handles loading, validation, and updating the Dataverse record automatically.

For more details refer: Edit form and Display form controls in Power Apps - Power Apps | Microsoft Learn

Article: How To Create A Pop-up Menu In Power Apps - Matthew Devaney

I hope this works!

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