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Unable to change recurrence frequency value for SP when an item or file is modified

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Posted on by smpa01

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I have set up an automated flow to trigger on "when an item or file is modified" in sharepoint. Once I created the flow, I wanted to change the Recurrence interval which in currently 5 minutes to 30 minutes.

When I change it manually from 5 to 30 minutes, upon saving it immediately changes back to 5 min.

Being unable to change for an existing flow, I tested if the 30 minutes of recurrence frequency can still happen if I create a flow from scratch with 30 minutes baked-in from start. To my surprise, it changes back to 5 min upon saving even though I created with 30 minutes of interval. Even with this, this does not get saved , it changes back to 5 min upon saving.

Why this is happening and how can I overcome it. I want the SP trigger to look for sharepoint changes every 30 min instead of 5 min.

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Building flows

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wskinnermctc 6,519 Moderator on at

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Have you tried changing it but leaving the Start Time blank?

I'm only testing to see if the timezone difference is somehow confusing the flow. I really don't think it should be a problem because 10:30AM in "Z" UTC Timezone has already passed.

But I don't like how recurrence let's you select a timezone, but then gives an example in "Z" utc timezone. Those two things conflict.

I don't know if it is the problem, but it is just something I would test first.

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smpa01 148 on at

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Thanks @wskinnermctc so I tried this with the hope that it lets me do what I intended to; unfortunately it changes back to 5 min upon saving. Just because the checking happens every 5 min, it is triggering subsequent action and it is badly affecting the power bi capacity resource, This is really bad. In fact, it does not take any other frequency other than minutes; changing to 1 Hour (as opposed to 30 minutes) reverts back to 5 minutes.

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wskinnermctc 6,519 Moderator on at

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You've reached the extent of my knowledge of the issue. The interval settings feature is new on Co-Pilot, so it is hard to tell if it is a bug or setting. In Classic editor, you couldn't change the interval at all.

I literally just tested it, and I can't edit mine either. Mine is set to 1 Minute due to the license. I tried changing it to different days, minutes, hours, and it always returned back to 1 Minute. Even tried it on other triggers like When an Item is Created.

Interestingly when I first add the When an Item is Created, it is set to 3 minutes by default. Then when I save it goes down to 1 Minute.

Personally, I would set the flow on a schedule and work around whatever you need to do with that item that was created. Since you are dealing with updating other data, like I want to know when my dataflow will be busy or something if it could slow other things down.

I guess if it was a stand alone thing, I'd try something like you have. But also I really don't know what you are trying to accomplish, so you might have it the best way possible if this interval thing works.

But I can confirm that mine is unable to change intervals as well, so at least you know it isn't just you. It is either a setting on the O365 permissions account by your IT. Like they have a user account property like (can user change intervals true/false) and have it all set to false.

Or Co-Pilot strikes again with not working as intended.

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smpa01 148 on at

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Thanks. Beside this issue, is there any way for me to revert back to classic PA interface rather than is new interface. The classic PA UI was far better than the new one. I don't know if there is a way to go back to that.

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wskinnermctc 6,519 Moderator on at

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Absolutely, you click the three dots for options over by the Flow Checker and test Button. Then Switch to Classic Designer.

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smpa01 148 on at

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Many thanks @wskinnermctc much appreciated !!!. I will leave the thread open for now.

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grantjenkins 11,063 Moderator on at

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I concur - same issue with me (can't change the interval or frequency). I'd put it down to another bug (one of many) in the new designer. Another option is to just leave it as it is, and add a Delay after the trigger so it doesn't do anything with the file/item straight away. I've been going back to the Classic designer for all my flows as too many small issues with the new designer.

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smpa01 148 on at

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This flow already has delay baked-in but it does not help. With the delay the flow still checks for change every 5 min but queue up follow-up actions to take place each 30 min. But I want to find a way to manipulate the recurrence interval so that the subsequent actions don't have unintended reactions elsewhere (too many frequent refresh requests is currently messing with power bi capacity resource). I believe this manipulation can be done in Azure Logic App but not in PA?

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marie1225 7 on at

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I have the same problem. Can't change the frequency without it reverting back to 5 minutes automatically. Very annoying as this means I'm getting constant emails.

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L_trainee 20 on at

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Same problem here

What's the point to allow us control on how often it checks if it can't be changed?
I was hoping to find a solution but is seems like it's one of the numerous bugs the new UI is riddled with.

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