Sum SharePoint list, avoid delegation

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Posted on 13 Sep 2020 00:12:46 by 07GT

Hello,

I’m looking for creative ways to get around the lack of delegation for the Sum feature in SharePoint.

All I want to do is sum all the values in a single column in SharePoint, and display the result on a summary page in a PowerApp.

The size of my list goes beyond the 2000 row limit so of course, delegation is an issue.

Any suggestions? Use a flow? Power BI? Another way to manipulate the data? Convince Microsoft to add sum to the list of delegable features for SharePoint?

Thanks in advance.

Jason

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WarrenBelz 148,931 Most Valuable Professional on 13 Sep 2020 at 03:33:58

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Re: Sum SharePoint list, avoid delegation

@07GT ,

A couple of paths for you to follow here. I try to keep mine within Power Apps if possible, but this has to suit your requirements.

The With() statement is no more than setting a Variable within the statement, but the result (not the input) needs to be under your Delegation limit.
RezaDorrani 12,141 on 13 Sep 2020 at 02:48:52

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Re: Sum SharePoint list, avoid delegation

Hi @07GT ,

There are ways to avoid the delegation limits by calling flow and using Sharepoint API's

Here are 2 approaches -

https://youtu.be/yXvDj60-3YQ

https://youtu.be/qsIn0mytC_8

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WarrenBelz 148,931 Most Valuable Professional on 13 Sep 2020 at 02:41:22

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Re: Sum SharePoint list, avoid delegation

Thanks @07GT ,

There is a different solution to the "under 4,000" on each blog.

I will wait to hear from you.
07GT 51 on 13 Sep 2020 at 00:56:24

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Re: Sum SharePoint list, avoid delegation

@WarrenBelz - Thanks for the tip on the 2000 to 4000 collection, seems like it’d be a good solution, as my list will likely top out around 4000 (hopefully just under). Will give it a try and let you know how it goes.
WarrenBelz 148,931 Most Valuable Professional on 13 Sep 2020 at 00:22:31

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Re: Sum SharePoint list, avoid delegation

Hi @07GT ,

I have done two blogs that may be useful to you.

The first using the With() Statement may solve your issue if you can get the items to be summed under 2,000 records with a delegable filter.

The second on Delegation generally for two things - explaining why Delegation exists may answer your second point and the Collection options may also allow you do to what you want.

Happy to assist further once you work out if any of this is helpful to you.

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.