Sum SharePoint list, avoid delegation

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Posted on by 07GT

Hello,

I’m looking for creative ways to get around the lack of delegation for the Sum feature in SharePoint.

All I want to do is sum all the values in a single column in SharePoint, and display the result on a summary page in a PowerApp.

The size of my list goes beyond the 2000 row limit so of course, delegation is an issue.

Any suggestions? Use a flow? Power BI? Another way to manipulate the data? Convince Microsoft to add sum to the list of delegable features for SharePoint?

Thanks in advance.

Jason

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WarrenBelz 155,640 Most Valuable Professional on at

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Hi @07GT ,

I have done two blogs that may be useful to you.

The first using the With() Statement may solve your issue if you can get the items to be summed under 2,000 records with a delegable filter.

The second on Delegation generally for two things - explaining why Delegation exists may answer your second point and the Collection options may also allow you do to what you want.

Happy to assist further once you work out if any of this is helpful to you.

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07GT 51 on at

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@WarrenBelz - Thanks for the tip on the 2000 to 4000 collection, seems like it’d be a good solution, as my list will likely top out around 4000 (hopefully just under). Will give it a try and let you know how it goes.

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WarrenBelz 155,640 Most Valuable Professional on at

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Thanks @07GT ,

There is a different solution to the "under 4,000" on each blog.

I will wait to hear from you.

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RezaDorrani 12,145 on at

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Hi @07GT ,

There are ways to avoid the delegation limits by calling flow and using Sharepoint API's

Here are 2 approaches -

https://youtu.be/yXvDj60-3YQ

https://youtu.be/qsIn0mytC_8

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WarrenBelz 155,640 Most Valuable Professional on at

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@07GT ,

A couple of paths for you to follow here. I try to keep mine within Power Apps if possible, but this has to suit your requirements.

The With() statement is no more than setting a Variable within the statement, but the result (not the input) needs to be under your Delegation limit.

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