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Creating a flow to recieve email alerts to a shared mailbox from group Forms

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Posted on by Libby_Lou

Hi. I'm very new to this so please excuse my lack of knowledge. I have a MS Form that I have saved on our group SharePoint and would like to receive email notifications when someone responds. As this is in the group Forms, when I try to start a Flow it doesn't locate the Form. Is there a way round this? I can't have the Form on my own account as there would be a risk if I left the business so we need multiple owners. Would I be better using a different app?

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srduval 1,796 Moderator on at

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You should be able to add additional owners of the form so that if you were to leave, they could take over. Another option is to use a "service account' if your IT department will allow. Basically a fake account that can be shared amongst multiple people for this purpose.

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AWorley 414 Super User 2024 Season 1 on at

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Hi! MS Forms has this functionality built in. Each user should be able to enable this feature on their own accord.

Ellipsis > Settings > Response Receipts (At the bottom of settings) > "Get Email Notification of Each Response"

Alternatively you can use Power automate to use the "when a form is submitted" trigger to do a "Send an Email (V2)" action and you can compose custom emails to anyone in your org. Then just share the flow to whomever would need access.

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